Executive Assistant

WinCorp Solutions; San Diego (CA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

WinCorp Solutions is seeking an experienced Level III administrative professional to support two senior leaders in a downtown San Diego setting, with occasional travel to Los Angeles for internal events. The role emphasizes calendar management, travel coordination, and high-level administrative tasks.

The ideal candidate has 5-8 years of complex admin experience, excellent communication and interpersonal skills, and a proven ability to handle confidential information with discretion.

Qualifications

• 5-8 years of complex administrative experience supporting executives.
• Strong communication and interpersonal skills with the ability to handle sensitive information.
• Proven calendar management and travel coordination for senior leaders.
• Demonstrated professionalism and high integrity in confidential environments.

Responsibilities

• Screen calls and manage inquiries with discretion.
• Schedule travel and prepare itineraries for executives.
• Maintain complex calendars and coordinate meetings across locations.
• Prepare reports and handle routine administrative tasks as needed.
• Support office staff across two San Diego locations with occasional LA travel.

Skills

Executive support

Calendar management

Travel planning

Communication

Confidentiality

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Level III: 5-8 Years of complex administrative experience supporting executives. Provides administrative support to 2 senior leaders.

• Responsibilities may include screening calls, scheduling travel and meeting arrangements, maintaining complex calendars, typing correspondence, and managing confidential information in a professional manner.
• Prepares reports as needed.
• Schedule and coordinates all required resources for meetings.
• Handles additional administrative tasks as necessary.
• Strong communication skills and multi-tasking capabilities are essential.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Monitor office supplies, place orders when needed, and manage relationships with external suppliers.
• Support office staff at 2 company locations, primarily based in downtown San Diego, with travel as needed to Los Angeles supporting internal event coordination.
• Proven experience in Microsoft Office Suite with strong organizational skills, high attention to detail and calendar management.
• Strong time management, multi-tasking, verbal/written communication and problem-solving abilities.
• High integrity and professionalism to maintain strict confidentiality.
• Onsite role: Monday - Thursdays, Remote option on Fridays. Occassional travel to Los Angeles as needed.