Administrative Assistant (Temporary)

Ignite Human Capital LLC; Escondido (CA); On-site; USD 30,000 - 44,000; Full time

Job summary

Ignite Human Capital LLC is seeking an Administrative Assistant for a 3-month, on-site assignment in Escondido, CA. You will support C-suite and department leaders, handle front-office tasks, and help coordinate meetings, travel, and records.

Ideal candidates have a high school diploma, 2+ years of office experience, and proficiency with Microsoft Office. The role requires strong communication, organization, and discretion in handling confidential information.

Qualifications

• High school diploma or GED.
• 2+ years of office experience.
• Preferred: healthcare setting experience.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office.

Responsibilities

• Greet and direct visitors and staff.
• Answer incoming calls promptly and professionally.
• Open, date‑stamp, and distribute mail; manage postage.
• Support leadership and Board with meetings, travel, and minutes.
• Coordinate travel arrangements for leadership and managers.
• Schedule and manage conference room reservations and catering.
• Submit corporate receipts and invoices through finance software.
• Monitor and reconcile credit card purchases and statements.
• Track office supply inventory and reorder as needed.
• Maintain office equipment and report issues through facilities system.

Skills

Communication

Organizational skills

Independent and team work

Multitasking

Discretion

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant (Temporary)

Location: Escondido, CA 92025 (On-site)
Schedule: Full-time, Monday–Friday, 8:00 a.m.–5:00 p.m. (one-hour lunch)
Duration: 3-month assignment, estimated end date January 29, 2027
Pay: $22–$32/hour DOE and qualifications

The Role

As our Administrative Assistant, you’ll be the organizational backbone for our C-suite, executive leadership, and department management teams. You’ll anticipate needs, keep communication flowing, and streamline day‑to‑day processes so leaders can stay focused on strategic priorities. This is a fast‑paced role for someone who thrives on variety and takes pride in keeping things running smoothly.

What You’ll Do

Front office and communications

• Greet and direct visitors and staff
• Answer incoming calls promptly and professionally
• Open, date‑stamp, and distribute incoming mail; prepare and add postage to outgoing mail

Executive and Board support

• Provide administrative support to leadership, support staff, and the Board of Directors
• Help leadership organize monthly Board meetings, the annual Board Retreat, and Board trainings
• Coordinate travel arrangements for leadership and managers
• Schedule and manage conference room reservations

Meetings and events

• Arrange catering for meetings as requested
• Set up, organize, and clean up meetings, trainings, and events

Finance and records

• Submit corporate credit card receipts and invoices through finance software
• Monitor and reconcile credit card purchases
• Receive and process subpoenas and other records requests

Office operations

• Track office supply inventory and reorder as needed
• Maintain office equipment and place service calls when needed
• Report computer, phone, and facility issues through the ticketing system
• Other related duties as assigned

What You Bring

Required

• High school diploma or GED
• 2+ years of office experience

Preferred

• Prior experience as an Administrative Assistant or in a similar role
• Experience in a healthcare setting

Skills and abilities

• Excellent verbal and written communication, with strong composition, typing, and proofreading skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational skills and the ability to multitask and prioritize in a fast‑paced environment
• A high level of discretion when handling sensitive and confidential information
• Ability to interpret instructions in written, verbal, diagram, or schedule form
• Comfortable working independently and as part of a team

Physical Requirements

• Ability to lift and carry up to 20 lbs
• Ability to stand for extended periods

Safety and Compliance (including HIPAA)

• Follow all safety procedures outlined in the organization’s Illness and Injury Prevention Plan (IIPP) and immediately report injuries or unsafe conditions
• Stay current on policies and procedures related to safe work practices
• Use proper body mechanics to help maintain an injury‑free workplace
• Know the location of the nearest fire extinguisher and emergency exits
• Follow all infection control procedures, including blood‑borne pathogen protocols
• Protect the privacy of patient, employee, and volunteer information, accessing it only on a need‑to‑know basis
• Comply with all corporate integrity and security obligations
• Report any unethical, fraudulent, or unlawful behavior or activity

Compensation

The pay range of $22–$32/hour reflects the full pay grade for this position. Final compensation is based on factors including knowledge, skills, and experience, market data, internal equity, and budget considerations. Placement within the range isn’t guaranteed, and the full range may not be used.