Executive Admin Assistant - Nonprofit | Flexible Hours

National Youth Advocate Program; Kettering (OH); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Paid Time Off & holidays

Healthcare & Parental Leave

Professional growth programs

401K with matching & perks

Job summary

The National Youth Advocate Program seeks a full-time Administrative Assistant in Dayton, OH to support daily office operations and maintain program records. The role requires strong people skills, basic bookkeeping, and proficiency with Microsoft Office and Adobe Pro.

You will coordinate conferences, manage databases, prepare reports, and assist with financial documentation while upholding NYAP’s mission and serving the agency staff and the public.

Qualifications

• High School Diploma or GED required or equivalent.
• 3 years of executive-level administrative work experience preferred.
• Proficiency with various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with desktop and laptop computers, smartphones, printers, and related software.

Responsibilities

• Enter program information into computer systems; maintain databases and update changes.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate conferences, trainings, and events as requested.
• Provide training and supervision to area office staff as required.
• Maintain office supplies and manage purchases and expenses.

Skills

Customer service

Communication skills

Organizational skills

Problem solving

Teamwork

Education

High School Diploma or GED

Tools

Adobe Pro

Microsoft Office

Excel

Word

Job description

The National Youth Advocate Program seeks a full-time Administrative Assistant in Dayton, OH to support daily office operations and maintain program records. The role requires strong people skills, basic bookkeeping, and proficiency with Microsoft Office and Adobe Pro.

You will coordinate conferences, manage databases, prepare reports, and assist with financial documentation while upholding NYAP’s mission and serving the agency staff and the public.