Executive Administrative Assistant & Programs Support

National Youth Advocate Program (NYAP); Dayton (OH); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

PTO & holidays

Health insurance

Parental leave

CEUs & training

Student loan repayment

401K matching

Flexible hours

Mileage reimbursement

Phone allowance

Job summary

National Youth Advocate Program (NYAP) seeks a full-time Administrative Assistant to support the Ohio Executive Director. The role requires strong people skills, basic bookkeeping, and knowledge of agency programs and policies to promote efficiency in daily operations.

Responsibilities include coordinating conferences and trainings, maintaining databases, generating reports, coordinating ads, providing staff training, processing expenses, taking meeting minutes, and offering general

Qualifications

• High School Diploma or GED equivalent.
• 3 years of executive-level administrative work experience preferred.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Basic bookkeeping skills.
• Proficient use of desktop and laptop computers, smartphones, tablets, printers, fax machines and copiers; word processing, spreadsheets and databases.

Responsibilities

• Perform work in line with NYAP’s mission, values, and philosophies.
• Arrange annual and regional conferences, trainings, and workshops.
• Enter program information, maintain databases, and update changes.
• Provide quarterly and annual reports on all children served.
• Coordinate newspaper advertisements for the program and staff.
• Provide training and supervision to area office staff as required.
• Process and document expenses; maintain an ongoing log of bills.
• Attend meetings and record minutes as directed by the Director.
• Provide organizational and statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases and service contracts.
• Provide general administrative support for the assigned office.
• Assist with tracking data for grants and RFPs as assigned.

Skills

Customer service

Communication skills

Organizational skills

Team player

Problem solving

Self-starter

Diversity sensitivity

Education

High School Diploma or GED

Tools

Adobe Pro

Microsoft Office

Excel

Word

Office equipment

Job description

National Youth Advocate Program (NYAP) seeks a full-time Administrative Assistant to support the Ohio Executive Director. The role requires strong people skills, basic bookkeeping, and knowledge of agency programs and policies to promote efficiency in daily operations.

Responsibilities include coordinating conferences and trainings, maintaining databases, generating reports, coordinating ads, providing staff training, processing expenses, taking meeting minutes, and offering general