Administrative Assistant

National Youth Advocate Program (NYAP); Columbus (OH); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

401(k)

Medical, Dental, Vision insurance

22 days off each year

11 paid holidays per year

Student loan repayment assistance

Tuition assistance

Friday Summer hours

Mileage reimbursement

Peace Leave

Job summary

National Youth Advocate Program seeks an Administrative Assistant to support daily operations and promote efficiency across the office. The role requires strong people skills, familiarity with office systems, basic bookkeeping, and knowledge of agency programs and policies.

Candidate must stay organized and interact effectively with staff and the public. Responsibilities include coordinating conferences and trainings, updating databases, producing reports, and handling communications.

Qualifications

• High School Diploma or GED equivalent.
• Proficiency with Microsoft Office, including Excel and Word.
• Basic bookkeeping skills and experience.
• Proficient use of desktop and laptop computers, smartphones and tablets, printers, and copiers.

Responsibilities

• Perform all work in a manner consistent with NYAP's mission, values, and philosophies.
• Arrange annual and regional conferences, training sessions, and workshops.
• Enter program information into databases and maintain records.
• Provide quarterly and annual reports on children served by the agency.
• Coordinate newspaper advertisements for the program and staff.
• Provide training and supervision to area office staff as required.
• Maintain documentation for expenses and agency bills.
• Attend meetings and record minutes as assigned.
• Provide statistical data as required.
• Maintain office supplies and equipment maintenance contracts.

Skills

Customer service

Communication

Organizational skills

Problem-solving

Teamwork

Self-starter

Written communication

Education

High School Diploma or GED

Tools

Excel

Word

Microsoft Office

Job description

Compensation: 20.00/hourly

Hours: 1pm-9pm Full time Monday through Friday

Location: 1801 Watermark Drive

Working At NYAP

• Competitive salaries and benefits including a 401(k)
• Medical, Dental, and Vision insurance
• 22 days off each year
• 11 paid holidays per year
• Student loan repayment assistance
• Tuition assistance
• Friday Summer hours
• Work anniversary trips
• Mileage reimbursement
• Peace Leave

Position Summary

The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be well organized and able to interact effectively with agency staff and the general public.

Responsibilities

The Administrative Assistant will perform administrative duties including, but not limited to:

• Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.
• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide notary public services for the agency.
• Provide general administrative support services for the assigned office.
• Provide testing and evaluations in the recruitment and selection process for vacant office specialist positions.

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Driving And Vehicle Requirements

• Valid driver's license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

Who We Are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

Benefits listed are for eligible employees as outlined by our benefit policy.

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

An Equal Opportunity Employer, including disability/veterans