Administrative Assistant to the Ohio Executive Director

National Youth Advocate Program (NYAP); Dayton (OH); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

PTO & holidays

Health insurance

Parental leave

CEUs & training

Student loan repayment

401K matching

Flexible hours

Mileage reimbursement

Phone allowance

Job summary

National Youth Advocate Program (NYAP) seeks a full-time Administrative Assistant to support the Ohio Executive Director. The role requires strong people skills, basic bookkeeping, and knowledge of agency programs and policies to promote efficiency in daily operations.

Responsibilities include coordinating conferences and trainings, maintaining databases, generating reports, coordinating ads, providing staff training, processing expenses, taking meeting minutes, and offering general

Qualifications

• High School Diploma or GED equivalent.
• 3 years of executive-level administrative work experience preferred.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Basic bookkeeping skills.
• Proficient use of desktop and laptop computers, smartphones, tablets, printers, fax machines and copiers; word processing, spreadsheets and databases.

Responsibilities

• Perform work in line with NYAP’s mission, values, and philosophies.
• Arrange annual and regional conferences, trainings, and workshops.
• Enter program information, maintain databases, and update changes.
• Provide quarterly and annual reports on all children served.
• Coordinate newspaper advertisements for the program and staff.
• Provide training and supervision to area office staff as required.
• Process and document expenses; maintain an ongoing log of bills.
• Attend meetings and record minutes as directed by the Director.
• Provide organizational and statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases and service contracts.
• Provide general administrative support for the assigned office.
• Assist with tracking data for grants and RFPs as assigned.

Skills

Customer service

Communication skills

Organizational skills

Team player

Problem solving

Self-starter

Diversity sensitivity

Education

High School Diploma or GED

Tools

Adobe Pro

Microsoft Office

Excel

Word

Office equipment

Job description

We are seeking a full-time Administrative Assistant to the Ohio Executive Director.

Compensation: $48,000-50,000/yr.

Position Summary:

The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, analytical skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be professional, well organized, and able to interact effectively with agency staff and the general public.

Working at NYAP:

• Generous Time Off: 22 days of Paid Time Off + 11 paid holidays and half-day Fridays during the summer!
• Health and Wellness: Comprehensive healthcare packages for you and your family + Paid Parental Leave,
• Professional Growth: CEUs, ongoing training/education, student loan repayment program, and supervision hours,
• And So Much More: 401K and 401K matching, flexible hours, mileage reimbursement, and phone allowance!

Responsibilities:

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any organizational and statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide general administrative support services for the assigned office.

Other Duties & Responsibilities

• Assist with tracking and reporting data for grant responses & Request for Proposals (RFPs) as assigned by the Director.
• Assist with schedule management and meeting planning as assigned by the Director.
• Perform other duties as requested.

Minimum Qualifications:

• High School Diploma or GED equivalent required.
• 3 years of executive-level administrative work experience preferred.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Driving and Vehicle Requirements:

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability

Benefits listed are for eligible employees as outlined by our benefit policy.

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

Qualifications

An Equal Opportunity Employer, including disability/veterans.