Executive Admin Assistant - Nonprofit | Flexible Hours

National Youth Advocate Program; Dayton (OH); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance

Parental leave

Professional development

401K matching

Mileage reimbursement

Phone allowance

Job summary

National Youth Advocate Program in Dayton, OH is seeking a full-time Administrative Assistant to support the Ohio Executive Director. This role requires professionalism, excellent people skills, basic bookkeeping, and solid knowledge of agency programs and policies.

You will manage calendars, plan events, enter program data, generate reports, assist with grants and communications, and maintain office supplies and equipment.

Qualifications

• High School Diploma or GED required.
• 3 years of executive-level administrative work experience preferred.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Experience with office machines, computers, and software for word processing, spreadsheets and databases.
• Valid driver’s license and reliable transportation.

Responsibilities

• Perform work in line with NYAP's mission, values, and philosophies.
• Coordinate annual, regional conferences, trainings and workshops, and related events.
• Enter program information into databases and maintain records.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and staff.
• Provide training and supervision to area office staff as required.
• Process expenses and maintain an ongoing log of agency bills and expenditures.
• Attend meetings and record and distribute minutes as assigned.
• Provide organizational and statistical data as required.
• Maintain adequate office supplies and oversee equipment purchases and maintenance.
• Provide general administrative support for the assigned office.

Skills

Customer service

Communication

Organization

Problem-solving

Teamwork

Cultural sensitivity

Attention to detail

Education

High School Diploma or GED

Tools

Adobe Acrobat

Microsoft Office

Job description

National Youth Advocate Program in Dayton, OH is seeking a full-time Administrative Assistant to support the Ohio Executive Director. This role requires professionalism, excellent people skills, basic bookkeeping, and solid knowledge of agency programs and policies.

You will manage calendars, plan events, enter program data, generate reports, assist with grants and communications, and maintain office supplies and equipment.