Executive Admin Assistant – Marketing & Learning

IXL; San Mateo, Northern (CA, KY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

IXL Learning, a global edtech leader, is seeking an Administrative Assistant to support executives on the marketing and professional learning teams in our San Mateo headquarters. This full-time role requires independence, organization, and discretion.

Responsibilities include calendar management, travel arrangements, confidential correspondence, event logistics, vendor coordination, expense reports, and onboarding support.

Qualifications

• Bachelor's degree required.
• 1–3 years of administrative/office experience.
• Experience with scheduling and travel arrangements.
• Proficient in Google Suite for creating documents and presentations.

Responsibilities

• Manage executives' calendars including meetings and appointments.
• Coordinate travel and meeting logistics.
• Prepare confidential correspondence and reports.
• Plan on-site workshops and events.
• Coordinate with vendors for materials and services.
• Process expense reports and onboarding support.

Skills

Calendar management

Travel arrangements

Organizational skills

Written and verbal communication

Problem solving

Discretion

Education

Bachelor's degree

Tools

Google Workspace

Job description

IXL Learning, a global edtech leader, is seeking an Administrative Assistant to support executives on the marketing and professional learning teams in our San Mateo headquarters. This full-time role requires independence, organization, and discretion.

Responsibilities include calendar management, travel arrangements, confidential correspondence, event logistics, vendor coordination, expense reports, and onboarding support.