Executive Administrative Assistant – Marketing & Learning

IXL Learning

San Mateo (CA)

On-site

USD 70,000 - 75,000

Full time

2 hours ago

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Job summary

IXL Learning, a global edtech leader, is seeking an Administrative Assistant to support executives on the marketing and professional learning teams. This full-time role is based in our San Mateo, CA headquarters and requires strong organizational, communication, and problem-solving skills.

You will manage calendars, travel, onboarding support, and special projects, while collaborating with HR and other teams in a fast-paced environment.

Qualifications

Bachelor's degree required.
1–3 years of administrative/office support experience.
Experience with calendaring/scheduling and travel arrangements.
Strong organizational skills, accuracy, and follow-up.

Responsibilities

Build in-depth knowledge of company operations, policies, and procedures.
Coordinate daily calendars including scheduling appointments and meetings.
Help manage and book travel arrangements.
Compose, prepare and maintain confidential correspondence, reports, and documents.
Plan and manage logistics for on-site workshops, annual meetings, and other events.
Coordinate with vendors on materials/services for marketing and professional learning programs.
Compile and file expense reports.
Support onboarding of new hires with HR coordination.
Coordinate and take the lead on special projects.
Provide support to broader administrative and operations teams.