Office Coordinator

IXL Learning; San Mateo (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Benefits

Job summary

IXL Learning is seeking a full-time Office Coordinator in San Mateo, CA to support busy operations. You will be the face of the office, greet guests, coordinate mail, orders, and travel arrangements, and assist with company-wide initiatives.

The role requires a Bachelor's degree and 2+ years in an office environment, with strong communication, time management, and confidentiality. Proficiency in Google Suite and Microsoft Office is expected.

Qualifications

• Bachelor's degree required.
• 2+ years in an office environment or equivalent.
• Strong written and oral communication skills.
• Good time management, prioritization, and multitasking abilities.
• Energetic, mature, positive, independent worker.
• Ability to handle confidential information.
• Experience with Google Suite (Gmail, Calendar, Docs).
• Experience with Word and Excel.

Responsibilities

• Be the face of IXL: Greet guests, sign and deliver packages, send company-wide announcements.
• Open, sort, and distribute incoming correspondences.
• Order office supplies; manage and track orders; maintain stocked supplies; manage vendor relations.
• Coordinate meals for meetings and events.
• Arrange travel and manage visiting employees and teams.
• Assist with corporate-wide initiatives and office socials/events.
• Assist in overseeing office expansions and run business errands.

Skills

Guest greeting

Communication skills

Time management

Multitasking

Independence

Confidentiality

Google Suite

MS Office

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

IXL Learning, a global edtech leader with personalized learning products used by millions of students worldwide, is seeking a full-time Office Coordinator to support the busy operations of the company. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. This person must be well organized, flexible and enjoy the administrative challenges of supporting a growing office of diverse people and projects.

What You'll Be Doing

• Be the face of IXL: Greet guests, sign and deliver packages, send company-wide announcements
• Open, sort, and distribute incoming correspondences
• Order office supplies including kitchen, general office, and shipping; manage and track all orders; keep supplies stocked and organized; manage vendor relations; and maintain office equipment
• Coordinate meals as needed for meetings and/or events
• Perform administrative tasks, such as making travel arrangements and managing visiting employees and teams
• Assist with corporate-wide initiatives
• Assist with coordinating office socials and events
• Assist in overseeing office expansions
• Run business errands as needed

What We're Looking For

• Bachelor's degree
• 2+ years of experience in an office environment or equivalent
• Ability to assess a situation and problem-solve to a positive outcome
• Strong written and oral communication skills
• Good time management, prioritization, and multitasking abilities
• Energetic, mature, positive person who can work independently
• Ability to work with high confidentiality
• Experience with Google Suite, including Gmail, Cal and Docs
• Experience with the Microsoft Office suite, including Word and Excel

Our pay ranges are determined by role, level, and location. The base salary range for this full-time position is $24-27 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

About IXL Learning

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

• 1 in 4 students in the United States uses IXL.com
• Rosetta Stone provides an immersive learning experience for 25 languages
• Wyzant is the nation's largest community of tutors, covering 300+ subjects
• Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category.