Administrative Assistant

IXL Learning; San Mateo (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

IXL Learning, a global edtech leader, is seeking an Administrative Assistant to support executives on the marketing and professional learning teams. This full-time role is based in our San Mateo, CA headquarters and requires strong organizational, communication, and problem-solving skills.

You will manage calendars, travel, onboarding support, and special projects, while collaborating with HR and other teams in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 1–3 years of administrative/office support experience.
• Experience with calendaring/scheduling and travel arrangements.
• Strong organizational skills, accuracy, and follow-up.

Responsibilities

• Build in-depth knowledge of company operations, policies, and procedures.
• Coordinate daily calendars including scheduling appointments and meetings.
• Help manage and book travel arrangements.
• Compose, prepare and maintain confidential correspondence, reports, and documents.
• Plan and manage logistics for on-site workshops, annual meetings, and other events.
• Coordinate with vendors on materials/services for marketing and professional learning programs.
• Compile and file expense reports.
• Support onboarding of new hires with HR coordination.
• Coordinate and take the lead on special projects.
• Provide support to broader administrative and operations teams.

Skills

Calendaring

Travel coordination

Organization

Communication

Problem-solving

Attention to detail

Independent worker

Multitasking

Driver's license

Education

Bachelor's degree

Tools

Google Suite

Job description

IXL Learning, a global edtech leader with personalized learning products used by millions of students worldwide, is looking for an Administrative Assistant to support the executives on our marketing and professional learning teams. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented who will help drive success by supporting the day-to-day of our leadership team. You are also adaptable, a skilled communicator and enjoy problem-solving new challenges.

This is a full-time position in our San Mateo, CA, headquarters office. The work schedule for this role is Monday-Friday in the office.

What You'll Be Doing

• Build in-depth knowledge of company operations, policies, and procedures
• Coordinate daily calendars including scheduling appointments and meetings
• Help manage and book travel arrangements
• Compose, prepare and maintain confidential correspondence, reports, and other documents
• Plan and manage logistics for on-site workshops, annual meetings, and other events
• Coordinate with vendors on materials/services for marketing and professional learning programs
• Compile and file expense reports
• Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules
• Coordinate and take the lead on special projects
• Provide support to broader administrative and operations teams as requested

What We're Looking For

• Bachelor’s degree
• 1-3 years of experience as an administrative, executive or office assistant
• Experience with calendaring/scheduling and handling travel arrangements
• Exceptional organizational skills, commitment to accuracy, detail, and follow-up
• Self-starter with strong problem-solving skills who thrives in a fast-paced environment
• Ability to prioritize multiple tasks and projects
• Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence
• Ability to proactively anticipate the needs of our executives
• Strong written and oral communication skills
• Ability to collaborate and build relationships with other IXLers
• High level of discretion and sound judgment
• Valid driver's license and a safe driving record

Our salary ranges are determined by role, level, and location. The base salary range for this full-time position is $70,300 - $75,000 + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

About IXL Learning

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

• 1 in 4 students in the United States uses IXL.com
• Rosetta Stone provides an immersive learning experience for 25 languages
• Wyzant is the nation's largest community of tutors, covering 300+ subjects
• Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category.