RFP & Proposals Coordinator

IXL Learning; San Mateo (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

IXL Learning, headquartered in San Mateo, CA, is seeking an Administrative Assistant to support its RFP and proposals strategy. You will partner with sales and marketing to develop winning proposals that communicate IXL’s product value and foster district partnerships.

The ideal candidate is organized, detail-oriented, proactive, and passionate about education. The role requires onsite work at our San Mateo office and collaboration with multiple teams to gather information and ensure timely bid

Qualifications

• BA/BS required; 1–3 years in a related field preferred.
• Strong written and verbal communication skills.
• Excellent organizational and detail-oriented abilities.
• Proactive, quick learner with initiative.
• Able to prioritize tasks and work efficiently.
• Experience with Google Apps, Microsoft Office, and Adobe.
• Familiarity with SchoolWatch and RFP processes preferred.
• Experience in K-12 education is a plus.

Responsibilities

• Manage bidding opportunities daily and screen for relevance.
• Order supplies and materials for proposals.
• Print, copy, ship, and track proposals and samples.
• Complete bid portal registrations and submit bids.
• Prepare vendor registrations and proposal documentation.
• Collaborate with sales, contracts, legal, marketing, HR, finance, IT, security, and other teams to gather information and language for responses.
• Track awards, follow up with districts, archive proposals.
• Maintain contract lists and update pricing as needed.
• Support ad hoc bid projects.

Skills

Written & oral communication

Task prioritization

Highly organized

Fast learner

Independent & team player

Google Apps

Microsoft Office

Adobe

RFP experience

K-12 education knowledge

Education

BA/BS in related field

1-3 years of experience in related field

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Bid portals (RFP)

Job description

IXL Learning, headquartered in San Mateo, CA, is seeking an Administrative Assistant to support its RFP and proposals strategy. You will partner with sales and marketing to develop winning proposals that communicate IXL’s product value and foster district partnerships.

The ideal candidate is organized, detail-oriented, proactive, and passionate about education. The role requires onsite work at our San Mateo office and collaboration with multiple teams to gather information and ensure timely bid