Executive Admin Assistant, Health Services Bureau

State of Montana; Helena (MT); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Corrections Health Services Bureau is seeking an Administrative Assistant to provide high‑level administrative support to the Bureau Chief in a fast‑paced environment in Helena, MT.

The role handles extensive public contact, develops filing systems, generates reports, and ensures compliance with department policies. It requires a high school diploma and one year of office experience.

Qualifications

• High School Diploma required.
• One year of office or clerical experience preferred.
• Alternative education/experience combinations considered.

Responsibilities

• Performing administrative and secretarial duties with a high level of discretion and independent judgment.
• Evaluating division functions to improve efficiency and increase productivity; manage public contact and represent the Bureau Chief.
• Providing essential information to task forces, committees, and council members, including department policies and state or federal rules.
• Maintaining data logs, generating statistical reports, and developing organized filing systems.
• Managing division documents in accordance with office procedures and the state’s Records Management system.
• Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses.
• Coordinating and scheduling meetings for the Bureau Chief.
• Performing other duties as assigned.

Skills

Administrative support

Discretion

Communication

Education

High School Diploma

Tools

Records Management system

Job description

Montana Department of Corrections Health Services Bureau is seeking an Administrative Assistant to provide high‑level administrative support to the Bureau Chief in a fast‑paced environment in Helena, MT.

The role handles extensive public contact, develops filing systems, generates reports, and ensures compliance with department policies. It requires a high school diploma and one year of office experience.