Administrative Assistant

Water Resources Office; Helena (MT); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Corrections is seeking an Administrative Assistant to perform a variety of clerical and administrative duties. The role includes handling calls, drafting documents, maintaining logs, and coordinating meetings and travel.

The position requires a high school diploma (or equivalent) and 1–2 years of related experience. Applicants will undergo background checks and must pass E-Verify and other standard screening processes.

Qualifications

• Must have a high school diploma or equivalent and 1–2 years of related experience.
• Other combinations of education and experience may be considered on a case-by-case basis.
• Criminal history check and reference checks are required.

Responsibilities

• Handle phone calls for the assigned office and route inquiries appropriately.
• Draft letters, memos, forms, schedules, reports using standard software.
• Maintain data logs and generate basic statistical information on request.
• Coordinate meetings and arrange staff travel.
• Interact daily with clients, visitors, and other individuals who may be hostile or under influence.

Skills

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

MS Office

Data entry

Job description

Job Description - Administrative Assistant (26142569)

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Public Safety Division operates Montana’s prisons safely and securely and provides supervision and support for offenders in the community through its Probation and Parole Bureau. The work performed in this division is integral to the department’s mission to create a safer Montana through accountability, rehabilitation, and empowerment. Make a difference! Join us today!

The Administrative Assistant is responsible for a variety of administrative, developmental, operational, and other activities in support of agency work. These tasks include:

Managing phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff.

Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software.

Maintains data logs in established software programs and produces statistical information upon request.

Coordinates and schedules meetings as requested; make all necessary travel arrangements for staff as requested.

Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.

QUALIFICATIONS

The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and 1 to 2 years of job-related work experience.

Other combinations of education and experience will be considered on a case-by-case basis.

Successful applicants will be subject to:

Criminal history check

Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

NOTICES

Prison Rape Elimination Act (PREA)

Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free

The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary

23.97 - 23.97 Hourly

Telework Eligibility

Not Telework Eligible

Benefits Package Eligibility

• Health Insurance
• Paid Leave & Holidays
• Retirement Plan

Number of Openings

1

Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Helena

Agency : Department of Corrections Union : Montana Federation of Public Employees

Posting Date

Oct 16, 2026, 8:31:27 PM Closing Date (based on your computer's timezone) : Nov 7, 2026, 6:59:00 AM

Required Application Materials

Cover Letter, Resume

Contact Name : Brianna Johnson | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.