Administrative Assistant

State of Montana; Helena (MT); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Corrections Health Services Bureau is seeking an Administrative Assistant to provide high‑level administrative support to the Bureau Chief in a fast‑paced environment in Helena, MT.

The role handles extensive public contact, develops filing systems, generates reports, and ensures compliance with department policies. It requires a high school diploma and one year of office experience.

Qualifications

• High School Diploma required.
• One year of office or clerical experience preferred.
• Alternative education/experience combinations considered.

Responsibilities

• Performing administrative and secretarial duties with a high level of discretion and independent judgment.
• Evaluating division functions to improve efficiency and increase productivity; manage public contact and represent the Bureau Chief.
• Providing essential information to task forces, committees, and council members, including department policies and state or federal rules.
• Maintaining data logs, generating statistical reports, and developing organized filing systems.
• Managing division documents in accordance with office procedures and the state’s Records Management system.
• Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses.
• Coordinating and scheduling meetings for the Bureau Chief.
• Performing other duties as assigned.

Skills

Administrative support

Discretion

Communication

Education

High School Diploma

Tools

Records Management system

Job description

Job Description - Administrative Assistant (26142732)

Position Title:

ADMINISTRATIVE ASSISTANT - HEALTH SERVICES BUREAU

The Montana Department of Corrections (DOC) is creating a safer Montana through accountability, rehabilitation, and empowerment. If you're looking for a career that makes a real impact in your community, the Montana Department of Corrections is the place for you.

The Health Services Bureau plays a critical role in supporting the medical, operational, and administrative functions that ensure individuals in our care receive quality healthcare. Our work drives meaningful change and supports the long‑term success of Montana’s correctional system. Join us as we continue building the future of corrections in Montana.

The Administrative Assistant position is a vital part of the Health Services Bureau, providing high‑level administrative support to the Bureau Chief and contributing to the efficiency and effectiveness of bureau operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and values work that truly makes a difference.

Key Responsibilities Include:

• Performing administrative and secretarial duties with a high level of discretion and independent judgment.
• Evaluating division functions to improve efficiency and increase productivity. Managing extensive public contact—both in person and by phone—while representing the Health Services Bureau Chief with professionalism and accuracy.
• Providing essential information to task forces, committees, and council members, including department policies and state or federal rules.
• Maintaining data logs, generating statistical reports, and developing organized filing systems.
• Managing division documents in accordance with office procedures and the state’s Records Management system.
• Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses.
• Coordinating and scheduling meetings for the Bureau Chief.
• Performing other duties as assigned.

If you're ready to support a mission‑driven team and take on a role where your organizational skills and professionalism will shine, we invite you to apply and help us shape the future of corrections in Montana.

QUALIFICATIONS

High School Diploma

One year of Office or Clerical work experience

Alternative combinations of education and experience will be considered on a case‑by‑case basis.

Successful applicants will be subject to:

Criminal history check

Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility.After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

NOTICES

Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free -The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

25.98 - 25.98 Hourly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Helena Agency : Department of Corrections Union : 000 - None

Posting Date

Oct 29, 2026, 5:07:44 PM

Closing Date (based on your computer's timezone)

Nov 13, 2026, 6:59:00 AM

Contact Name : Paula Plattner | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.