Administrative Assistant 2

State of Montana; Helena (MT); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Healthcare coverage

Paid leave & holidays

Retirement plan

Work-life balance

PSLF eligibility

Telework option

Job summary

The Montana Department of Public Health & Human Services in Helena seeks an Administrative Assistant 2 to support the Community Service Bureau. Responsibilities include handling financial records, reception duties, and maintaining a variety of records with MS Office tools.

The role requires 3–4 years of related office experience and a high school diploma, with potential partial telework and a comprehensive state benefits package.

Qualifications

• Knowledge of office administrative processes and procedures.
• Knowledge of bookkeeping and recordkeeping.
• Effective written and oral communication skills.
• Proficient with PC and standard office equipment; using spreadsheets, word processing, databases, email, internet.
• Three to four years of directly related office experience.
• High school diploma or equivalent.

Responsibilities

• Provide office assistance to the Helena regional office of the Community Service Bureau, Behavioral Health & Developmental Services Division.
• Maintain financial records, reception, and general office tasks.
• Create and maintain word processing documents and spreadsheets; track, process, and record information.
• Create, update and purge a variety of recordkeeping systems.

Skills

Office administration

Bookkeeping

Communication skills

PC proficiency

Education

High school diploma

Tools

Word processing

Spreadsheets

Databases

Email

Job description

Job Description - Administrative Assistant 2 (26142545)

Position Title:

The Montana Department of Public Health & Human Services (DPHHS) has a career opportunity within the Behavioral Health & Developmental Service Division; Developmental Disability Program, Community Service.

This position provides office assistance to the Helena reginal office of the Community Service Bureau, Behavioral Health & Developmental Services Division. The position provides a wide variety of services such as financial record keeping, reception, maintenance of office supplies, creating and maintaining word processing documents and spreadsheets, tracking, processing and recoding information, and creating, updating and purging a variety of recordkeeping systems.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities w hether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

Knowledge of office administrative processes and procedures.

Knowledge of bookkeeping and recordkeeping.

Effective written and oral communication skills.

Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, databases, email, internet, and other computer programs.

High school diploma or equivalent.

Three to four years of directly related office experience.

Other combinations of related education and experience may be considered on a case-by-case basis.

References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial teleworkwithin the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

23.05 - 23.05 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status

Regular

Schedule

Full-Time

Job Type

Standard

Shift

Day Job

Travel

No

Primary Location

Helena

Agency

Department of Public Health & Human Services

Union

Montana Federation of Public Employees

Posting Date

Oct 7, 2026, 2:50:29 PM Closing Date (based on your computer's timezone) : Dec 7, 2026, 6:59:00 AM

Required Application Materials

References

Contact Name : Jamie Closson | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.