Executive Admin Assistant for MD | Budget & LMS Support

Federal Express Corporation; Saint Peters (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Federal Express Corporation seeks an experienced administrative specialist to support district staff and assist field personnel in daily operations. You will manage calendars, prepare meetings, and ensure follow-through on tasks while maintaining confidential records.

In this role you will handle venue arrangements, minutes distribution, budget assistance, LMS updates, invoices, and office supplies, contributing to efficient regional operations and timely reporting.

Qualifications

• High school diploma or GED required.
• Five (5) years experience in office administration or related area.

Responsibilities

• Provides administrative support for the Managing Director.
• Arranges venues for Regional meetings.
• Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes.
• Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules.
• Reviews incoming mail and ensures customer service mail is promptly responded to.
• Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment.
• Gathers information necessary to prepare reports for meetings.
• Assists with and/or completes annual departmental budget and reviews to ensure department is within budget; maintains ledger of expenses by District staff.
• Monitors and updates Learning Management System (LMS) database.
• Completes and maintains regional staff check-list.

Skills

Microsoft Office

Verbal & written communication

Time management

Education

High school diploma or GED

Tools

LMS

Job description

Federal Express Corporation seeks an experienced administrative specialist to support district staff and assist field personnel in daily operations. You will manage calendars, prepare meetings, and ensure follow-through on tasks while maintaining confidential records.

In this role you will handle venue arrangements, minutes distribution, budget assistance, LMS updates, invoices, and office supplies, contributing to efficient regional operations and timely reporting.