Executive Admin Assistant for Managing Director

FedEx; Saint Peters (MO); On-site; USD 43,000 - 62,000; Full time

Job summary

FedEx is seeking an experienced administrative professional to support the district staff and Managing Director in Saint Peters, Missouri. The role involves coordinating meetings, maintaining records, and handling budgeting tasks while ensuring accurate, timely completion of daily operations.

The position requires high school diploma or GED and at least five years of office administration experience, with strong MS Office skills and excellent communication.

Qualifications

• Software skills include Microsoft Office and web-based applications.
• Verbal and written communication skills needed to explain complex information.
• Time management, organizational and multi-tasking abilities in a fast-paced environment.
• Ability to anticipate and identify problems and use sound judgment and analysis.
• Knowledge of FedEx concepts, practices, policies and procedures.

Responsibilities

• Provides administrative support for the Managing Director.
• Arranges venues for Regional meetings.
• Prepares and distributes agenda; takes and distributes meeting minutes.
• Maintains filing and retrieval systems; handles confidential files and schedules.
• Responds to customer service mail promptly.
• Supports daily office operations including supplies and equipment.
• Gathers information to prepare reports for meetings.
• Assists with annual departmental budget and tracks expenses.
• Reviews and logs incoming invoices.
• Monitors LMS database and updates records.
• Completes and maintains regional staff check-lists.

Skills

Microsoft Office

Time management

Organizational skills

Multi-tasking

Verbal and written communication

Education

High school diploma or GED

Tools

Web-based applications

Job description

FedEx is seeking an experienced administrative professional to support the district staff and Managing Director in Saint Peters, Missouri. The role involves coordinating meetings, maintaining records, and handling budgeting tasks while ensuring accurate, timely completion of daily operations.

The position requires high school diploma or GED and at least five years of office administration experience, with strong MS Office skills and excellent communication.