MD Admin Assistant - Field

Federal Express Corporation; Saint Peters (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Federal Express Corporation seeks an experienced administrative specialist to support district staff and assist field personnel in daily operations. You will manage calendars, prepare meetings, and ensure follow-through on tasks while maintaining confidential records.

In this role you will handle venue arrangements, minutes distribution, budget assistance, LMS updates, invoices, and office supplies, contributing to efficient regional operations and timely reporting.

Qualifications

• High school diploma or GED required.
• Five (5) years experience in office administration or related area.

Responsibilities

• Provides administrative support for the Managing Director.
• Arranges venues for Regional meetings.
• Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes.
• Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules.
• Reviews incoming mail and ensures customer service mail is promptly responded to.
• Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment.
• Gathers information necessary to prepare reports for meetings.
• Assists with and/or completes annual departmental budget and reviews to ensure department is within budget; maintains ledger of expenses by District staff.
• Monitors and updates Learning Management System (LMS) database.
• Completes and maintains regional staff check-list.

Skills

Microsoft Office

Verbal & written communication

Time management

Education

High school diploma or GED

Tools

LMS

Job description

Provides administrative support for district staff and provides assistance to field personnel. Maintains the office and/or department daily operations. Applies judgment and initiative to resolve problems, manage calendars and ensure follow through on assigned tasks.

Essential Functions

• Provides administrative support for the Managing Director.
• Arranges venues for Regional meetings.
• Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes.
• Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules, using both electronic and paper media.
• Reviews incoming mail. Ensures that customer service mail is promptly responded to by the terminal.
• Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment.
• Gathers information necessary to prepare reports for meetings.
• Assists with and/or completes annual departmental budget and reviews periodically to ensure department is within budget; maintains ledger of expenses by District staff.
• Reviews and logs incoming invoices.
• Monitors and updates Learning Management System (LMS) database.
• Completes and maintains regional staff check-list.
• Performs other duties as assigned.

Minimum Education

• High school diploma or GED required.

Minimum Experience

• Five (5) years experience required in office administration or related area.

Knowledge Skills And Abilities

• Software skills, including use of Microsoft Office software and web-based applications.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
• Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions.
• Ability to develop effective methods for tracking and monitoring data or information.
• Knowledge of concepts, practices, policies and procedures related to FedEx FedEx organization.

Job Conditions

0%-25%

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants Have Rights Under Federal Employment Laws

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)