Executive Admin Assistant — Flexible Scheduling & Growth

Harmony Senior Services, LLC; Avon (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401k plan

Full-time & part-time benefits

Training and career laddering

Work-life balance

Flexible scheduling

Job summary

Harmony Senior Services, LLC in Avon, Indiana is seeking an experienced Administrative Assistant to support the Executive Leadership team. The role handles scheduling, correspondence, travel planning, filing, and meetings, while maintaining confidentiality and professionalism.

Proficiency in Microsoft Office and strong communication are essential; you will liaise with departments and visitors, and help manage projects.

Qualifications

• Must possess a high school diploma or GED; Associate's Degree preferred.

Responsibilities

• Schedules and organizes activities, including meetings, travel arrangements, and conferences.
• Performs word processing and creates and develops visual presentations for the Executive Leadership team.
• Establishes, develops, maintains, and updates filing systems.
• Updates and uploads information into the Data Management System.
• Drafts written responses and replies to inquiries by phone or email when necessary.
• Responds to regularly occurring requests for information.
• Answers incoming calls, takes messages, and handles routine and non-routine questions.
• Greet and directs incoming visitors and guests in a professional manner.
• Acts as a liaison between Executive Leadership and other departments.
• Handles confidential and non-routine information with discretion.
• Assists with planning and coordinating presentations, disseminating information, and coordinating direct mailings.
• Creates general correspondence, memorandums, charts, tables, graphs, and other documents.
• Proofreads documents for spelling, grammar, formatting, and layout.
• Processes travel reimbursements and reconciles corporate credit card expenses.
• Monitors office security and ensures unauthorized visitors do not gain access to the executive area.
• Maks travel arrangements as needed.
• Completes all other duties as assigned by management.

Skills

Verbal & written comms

Professional demeanor

Multitasking

Team coordination

Confidentiality

Education

High school diploma or GED

Associate's Degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Harmony Senior Services, LLC in Avon, Indiana is seeking an experienced Administrative Assistant to support the Executive Leadership team. The role handles scheduling, correspondence, travel planning, filing, and meetings, while maintaining confidentiality and professionalism.

Proficiency in Microsoft Office and strong communication are essential; you will liaise with departments and visitors, and help manage projects.