Executive Admin Assistant - Confidential, Labor Relations

Vallejo City Unified School District; Vallejo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Vallejo City Unified School District is seeking an Administrative Assistant (Confidential) to provide executive support to the Superintendent and senior staff. The role requires managing confidential information, coordinating calendars, and assisting with budgets and board materials.

The position supports multiple departments including Human Resources, Education Services, and Special Education, with a 241-day work year. Strong discretion, organizational, and communication skills are essential.

Qualifications

• Associate or bachelor degree in business or related field is preferred.
• Four years of progressively responsible experience in HR, Special Education, Education Services or Business Services.
• Valid California driver's license and ability to travel if required.

Responsibilities

• Provide executive administrative support to district leadership and departments.
• Maintain confidential records and coordinate labor relations materials and meetings.
• Assemble data, prepare reports, and support board agenda items and presentations.
• Schedule calendars, arrange travel, and manage confidential communications.
• Assist with departmental budgets, contracts, and correspondence handling.
• Draft confidential memos and coordinate labor-management documentation.

Skills

Discretion

Communication

Organizational skills

Interpersonal skills

Dictation and transcription

Education

Associates or Bachelors in Business Admin or related field

4 years HR/Business/Ed Services experience

Tools

MS Word

Excel

PowerPoint

Publisher

Google apps

Job description

Vallejo City Unified School District is seeking an Administrative Assistant (Confidential) to provide executive support to the Superintendent and senior staff. The role requires managing confidential information, coordinating calendars, and assisting with budgets and board materials.

The position supports multiple departments including Human Resources, Education Services, and Special Education, with a 241-day work year. Strong discretion, organizational, and communication skills are essential.