Confidential Executive Assistant to Superintendent & HR

Middleborough Public Schools; Middleborough (MA); On-site; USD 72,000 - 88,000; Full time

Job summary

Middleborough Public Schools is seeking a confidential Executive Assistant to the Superintendent who will also support varied Human Resources responsibilities. Working with minimal supervision, you will handle sensitive information with accuracy, discretion, and strong judgment in a fast-paced environment.

The role requires coordinating HR tasks, maintaining personnel files, processing records requests, and supporting the Superintendent in administrative and policy-related functions.

Responsibilities

• Maintains confidentiality related to information handled by the Superintendent’s Office including personnel issues, School Committee business, union issues and other sensitive information.
• Works politely and professionally with staff and the wider educational community.
• Uses sound judgement to resolve sensitive matters and refers issues to the appropriate department.
• Acts as liaison to administrators and employees to ensure fair treatment of staff.
• Processes Public Records Requests.
• Conducts internal investigations when requested.
• Manages staff personnel files, including medical files.
• Inputs I-9 information into E-Verify for all staff.
• Prepares and maintains job postings internally and on SchoolSpring.
• Distributes onboarding documents to new hires and substitutes.
• Drafts letters, contracts, and appointment letters for Superintendent.
• Maintains hire information and resignations/retirements/other changes in spreadsheets.
• Runs CORIs for employees and volunteers and maintains secure files.
• Oversees SAFIS fingerprinting processes and maintains secure records.
• Creates staff accounts and tracks updates.
• Monitors licensure reports and sends renewal notices when needed.
• Updates collective bargaining contracts as new agreements are signed.
• Oversees medical leaves and related correspondence.
• Updates Seniority Lists for staff annually.
• Attends School Committee meetings and helps set agendas.
• Maintains School Committee files and minutes.
• Manages School Committee documents and agendas in shared drives and physical copies.
• Postings and agenda materials with Town Clerk; updates district website with postings, agendas, minutes, and materials.
• Prepares physical packets of documents for members on request.
• Registers Superintendent and committee members for conferences.
• Updates Policy Manual and finalized policies after School Committee meetings.
• Prepares reports for the Superintendent and assists with legal information as needed.
• Compiles data as requested by the Superintendent and assists with employment law and policy interpretation.
• Creates and updates district calendars each year; maintains calendars of meetings.
• Manages communications and replies to correspondence as directed.
• Submit purchase orders through the Munis system and complete required state reporting.
• Performs other duties as assigned by the Superintendent.

Job description

Middleborough Public Schools is seeking a confidential Executive Assistant to the Superintendent who will also support varied Human Resources responsibilities. Working with minimal supervision, you will handle sensitive information with accuracy, discretion, and strong judgment in a fast-paced environment.

The role requires coordinating HR tasks, maintaining personnel files, processing records requests, and supporting the Superintendent in administrative and policy-related functions.