Executive Admin Assistant - Confidential High-Volume Ops

Fontainebleau Miami Beach; Miami Beach (FL); On-site; USD 36,000 - 56,000; Full time

Job summary

Fontainebleau Miami Beach is seeking a seasoned Administrative Assistant to provide comprehensive support for the home department. The role includes typing, filing, scheduling, payroll coordination and special projects, with the need to prioritize and manage a diverse workload.

The ideal candidate has strong writing and communication skills, experience with financial record-keeping, and the ability to maintain confidentiality across client and staff information.

Qualifications

• High school education or equivalent is required.
• Five years of experience as an administrative assistant or office administrator in a high-volume environment.
• Knowledge of organization, planning, records management, and general administration.
• Excellent written and verbal communication abilities.

Responsibilities

• Answer telephones and transfer to appropriate staff member.
• Create and modify documents using Microsoft Office.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties: photocopying, faxing, mailing and filing.
• Maintain hard copy and electronic filing systems.
• Research, price, and purchase office furniture and supplies.
• Coordinate meetings and conferences.
• Support staff on project-based work.
• Prepare responses to routine inquiries.
• Prepare invoices, reports, memos and financial statements using office software.

Skills

Good writing

Analytical skills

Problem-solving

Communication

Organizational skills

Education

High school education or equivalent

Tools

Microsoft Office

QuickBooks

Database software

Job description

Fontainebleau Miami Beach is seeking a seasoned Administrative Assistant to provide comprehensive support for the home department. The role includes typing, filing, scheduling, payroll coordination and special projects, with the need to prioritize and manage a diverse workload.

The ideal candidate has strong writing and communication skills, experience with financial record-keeping, and the ability to maintain confidentiality across client and staff information.