Strategic Executive Administrative Lead

Fontainebleau Miami Beach; Miami Beach (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Fontainebleau Miami Beach is seeking an Administrative Assistant to provide essential secretarial support to the home department. The role includes typing, filing, scheduling, payroll coordination, meetings, and special projects.

Independent judgment is required to prioritize a diversified workload and improve office procedures. The successful candidate will have strong writing, analytical and problem-solving skills, a high school diploma, and at least five years of relevant experience in a

Qualifications

• High school education or equivalent.
• Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment.
• Computer literate; strong writing, analytical and problem-solving skills.

Responsibilities

• Answer telephones and transfer to appropriate staff member.
• Create and modify documents using Microsoft Office.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Research, price, and purchase office furniture and supplies.
• Setup and coordinate meetings and conferences.
• Support staff in assigned project based work.
• Prepare responses to correspondence containing routine inquiries.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.
• Collect and maintain inventory of office equipment and supplies.
• Arrange for the repair and maintenance of office equipment.
• Other duties as assigned.

Skills

Writing skills

Analytical skills

Problem-solving

Effective communication

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Job description

Fontainebleau Miami Beach is seeking an Administrative Assistant to provide essential secretarial support to the home department. The role includes typing, filing, scheduling, payroll coordination, meetings, and special projects.

Independent judgment is required to prioritize a diversified workload and improve office procedures. The successful candidate will have strong writing, analytical and problem-solving skills, a high school diploma, and at least five years of relevant experience in a