Engineering Admin & Operations Specialist

FAENA Miami Beach; Miami Beach (FL); Presencial; USD 38.000 - 60.000; Jornada completa

Descripción de la vacante

FAENA Miami Beach is seeking a capable Clerical/Secretarial Assistant to support the Chief Engineer and Complex Engineering Director. Responsibilities include dictation, typing, payroll processing, filing, and maintaining department records, logs, and budgets.

The role requires handling guest and resident interactions, coordinating maintenance requests and keeping schedules, calendars, and correspondence organized across engineering teams at the property.

Formación

• Provide clerical/secretarial and administrative support to Engineering leadership.
• Handle dictation, typing, filing and payroll tasks as required.
• Maintain budgets, logs and department records for the Chief Engineer and Complex Engineering Director.

Responsabilidades

• Maintain knowledge of policies and procedures.
• Resolve guest and resident complaints to ensure satisfaction.
• Maintain cleanliness and organization of assigned work areas.
• Access and use computer systems for daily tasks and reporting.
• Set up workstation with materials and supplies.
• Record and log information daily.
• Monitor attendance and document tardiness/absences.
• Process purchases and vendor relations for maintenance needs.
• Prepare departmental payroll records and budgets.
• Coordinate maintenance requests and work orders.
• Maintain preventive maintenance records and condo unit records.
• Coordinate room statuses with Housekeeping and Front Desk.
• Handle confidential Faena information securely.
• Attend meetings, take minutes and distribute notes.
• Maintain appointment calendars for Chief Engineer and Director of Engineering.
• Coordinate repairs and service bids to minimize costs.
• Support multiple locations within the hotel.

Conocimientos

Secretarial support

Clerical skills

Administrative support

Payroll processing

Budgeting

Guest relations

Herramientas

Computer input

Filing systems

Descripción del empleo

FAENA Miami Beach is seeking a capable Clerical/Secretarial Assistant to support the Chief Engineer and Complex Engineering Director. Responsibilities include dictation, typing, payroll processing, filing, and maintaining department records, logs, and budgets.

The role requires handling guest and resident interactions, coordinating maintenance requests and keeping schedules, calendars, and correspondence organized across engineering teams at the property.