Engineering Office Administrator

Faena-Hotels-and-Residences-LL; Miami Beach (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

FAENA Miami Beach seeks a diligent administrative assistant to provide clerical and secretarial support to the Chief Engineer and Engineering Director. Responsibilities include dictation, typing, filing, answering phones, logging maintenance requests, and assisting with payroll and budgeting.

This role requires maintaining logs, coordinating calendars, handling communications with guests and contractors, and ensuring departmental records are accurate and confidential.

Qualifications

Responsibilities

• Maintain knowledge of departmental policies and standards.
• Resolve guest and resident complaints to ensure satisfaction.
• Maintain cleanliness and organization of the work area.
• Answer telephones and record messages for the engineering team.
• Prepare and submit payroll and assist with annual budgets.
• Coordinate service repairs and handle purchase orders.
• Maintain appointment calendars for Chief Engineer and Director of Engineering.

Job description

FAENA Miami Beach seeks a diligent administrative assistant to provide clerical and secretarial support to the Chief Engineer and Engineering Director. Responsibilities include dictation, typing, filing, answering phones, logging maintenance requests, and assisting with payroll and budgeting.

This role requires maintaining logs, coordinating calendars, handling communications with guests and contractors, and ensuring departmental records are accurate and confidential.