Executive Admin Assistant - Calendar & Travel

Bank of America; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Bank of America is seeking an experienced Administrative Assistant to provide confidential executive support and robust calendar management in a fast-paced environment in New York. You will coordinate complex travel, process expenses, and help prepare important documents and meeting materials for senior leaders.

The role emphasizes strong communication, meticulous organization, and the ability to balance competing priorities while delivering reliable administrative service to multiple executives.

Qualifications

• Provides diverse and confidential administrative support with calendar management.
• Coordinates travel arrangements and expense processing.
• Prepares meeting minutes and related documents for leaders.

Responsibilities

• Manages the calendar of multiple executives proactively, resolving conflicts professionally.
• Arranges travel, expense reports, meetings and appointments.
• Communicates with executives and management to gather and convey information.
• Answers manager's phone line, documents messages and handles calls with judgement.
• Prepares meeting minutes and documents; handles correspondence and reporting.
• Produces reports and forms for leaders after coordinating with internal/external customers.

Skills

Calendar management

Administrative support

Attention to detail

Communication

Planning

Prioritization

Collaboration

Event planning

Office administration

Problem solving

Research

Written communications

Oral communications

Recording/organizing information

Job description

Bank of America is seeking an experienced Administrative Assistant to provide confidential executive support and robust calendar management in a fast-paced environment in New York. You will coordinate complex travel, process expenses, and help prepare important documents and meeting materials for senior leaders.

The role emphasizes strong communication, meticulous organization, and the ability to balance competing priorities while delivering reliable administrative service to multiple executives.