Executive Admin Assistant - Bilingual (Travel & Scheduling)

AEG; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Vacation

Sick Time

401k with match

Flexible Spending Account

Health Savings Account

Wellness Program

Job summary

AEG is seeking an organized Administrative/Personal Assistant to support the CEO and the Executive Assistant. You will manage calendars, travel itineraries, prepare documents, and coordinate internal and external meetings with attendees, venues, and logistics.

You will handle confidential information with discretion, draft communications, and assist in purchasing supplies and arranging travel for the CEO and family. A Bachelor’s degree is preferred and bilingual Spanish is required.

Qualifications

• Bachelor’s degree preferred (Communication, Business, Marketing).
• 1–3 years of administrative or personal assistant experience.
• Bilingual Spanish both verbal and written required.
• Strong computer skills and high proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Elevated level of written and verbal communication skills.
• Knowledge of general office procedures, concepts, and practices.
• Strong time management & organizational skills; meet tight deadlines and manage multiple projects.
• Reliable transportation and a valid passport.
• Moderate understanding of supply management and schedule management.
• Good understanding of travel logistics.
• Moderate experience with event planning.

Responsibilities

• Acts as a point of contact and direct representative of the CEO.
• Demonstrates efficient time management while handling multiple projects.
• Drafts, edits, and proofs documents and reports.
• Performs regular audit of contact information.
• Organizes and coordinates meetings including taking minutes and logistics for internal/external events.
• Maintains filing systems for easy access to documents, contracts, and reports.
• Maintains discretion with confidential company information.
• Manages and updates the central touring calendar for show announcements.
• Keeps CMN vehicle records and ensures registration/insurance.
• Creates and audits CMN event memorabilia and Company apparel.
• Executes monthly expense reports including reimbursement.
• Acts as a contact for press inquiries and publications.
• Builds and maintains relationships with clients, vendors, and employees.

Skills

Bachelor’s degree preferred

Administrative experience 1-3 years

Bilingual Spanish

MS Office (Word, Excel, PowerPoint,Out

Strong communication

Time management

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

AEG is seeking an organized Administrative/Personal Assistant to support the CEO and the Executive Assistant. You will manage calendars, travel itineraries, prepare documents, and coordinate internal and external meetings with attendees, venues, and logistics.

You will handle confidential information with discretion, draft communications, and assist in purchasing supplies and arranging travel for the CEO and family. A Bachelor’s degree is preferred and bilingual Spanish is required.