Bilingual Strategic Executive Assistant & Travel Coordinator

Financial Edge; San Juan (PR); On-site; USD 42,000 - 64,000; Full time

Job summary

Financial Edge is seeking an experienced administrative professional to provide comprehensive support to executives and teams, coordinating schedules, travel, and communications. You will maintain records, streamline processes, and drive efficiency across day-to-day operations.

The role requires 3-5 years of office experience, strong Microsoft Office skills, and fluency in English and Spanish. You will work in a fast-paced environment, handling confidential information with discretion and

Qualifications

• Bachelor’s or associate degree in Business Administration or related field.
• 3-5 years of admin or office support experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Calendar management and meeting coordination experience.

Responsibilities

• Manage and prioritize executive calendars, exercising independent judgment to align schedules with strategic priorities.
• Coordinate and oversee meeting logistics, including preparation of materials and follow-up, ensuring alignment with leadership objectives.
• Provide advanced administrative and operational support to leadership, including coordination of cross-functional initiatives.
• Serve as a key liaison for internal and external stakeholders, exercising discretion in managing communications and resolving issues on behalf of leadership.
• Prepare, analyze, and maintain reports and tracking tools used to support operational, compliance, or management decision-making.
• Develop and maintain document management systems and processes to support audit readiness, compliance, and operational efficiency.
• Plan and manage complex domestic and international travel, assessing cost, timing, and business impact.
• Coordinate visitor and stakeholder engagements, exercising discretion and professionalism in representing the company.
• Oversee office operations activities, including vendor coordination and process improvements, within established guidelines.
• Manage and curate shared resources and administrative tools to improve efficiency and consistency across teams.
• Lead or support special projects with minimal supervision, independently managing timelines, priorities, and stakeholder communication.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Independent worker

Cross-functional collaboration

Education

Bachelor’s or Associate degree in Business Administration

Tools

Microsoft Office

Job description

Financial Edge is seeking an experienced administrative professional to provide comprehensive support to executives and teams, coordinating schedules, travel, and communications. You will maintain records, streamline processes, and drive efficiency across day-to-day operations.

The role requires 3-5 years of office experience, strong Microsoft Office skills, and fluency in English and Spanish. You will work in a fast-paced environment, handling confidential information with discretion and