Executive Assistant, Booking & Events Coordination

AEG Presents; West Palm Beach (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Paid Holidays

Vacation & Sick Time

Company-paid Basic Life Insurance

Voluntary Life Insurance

Parental Leave

401k Plan with 3% employer match

Flexible Spending & Health Savings

Job summary

AEG Presents is seeking an Executive Assistant to support senior leadership in booking operations, coordinating artist availability, venue outreach, and offers. The role includes heavy calendar management, travel arrangements, expense reporting, and collaboration with ticketing and marketing on announcements.

Occasional on-site event work and maintaining show files are required. The ideal candidate has a BA/BS degree with 4–6 years of executive support, strong organizational skills, discretion,

Qualifications

• BA/BS Degree in a related area.
• 4–6 years of related work experience.
• Executive-level support experience.
• Experience processing travel and expense reports in Concur or similar software.
• Strong attention to detail under pressure and tight deadlines.
• Significant time management, organization, multi-tasking and prioritization skills.
• Advanced skills in Outlook and MS Office (Excel, Word, PowerPoint).
• Ability to handle confidential information and interact with all management levels.
• Flexible schedule including nights, weekends and some holidays.
• Passion for music preferred.

Responsibilities

• Execute projects assigned by the executive in a timely, accurate and confidential manner.
• Manage daily operational duties for the executive and ensure documents are signed timely.
• Prepare, manage, and schedule travel arrangements for the executive and team members.
• Prepare and submit the executive's expense reports including travel reconciliation.
• Heavy calendar management and event booking coordination with venues and artists.
• Submit offers to venues/agents and follow up on documents.
• Support artist payment processing and vendor/artist contracts.
• Work onsite at events as liaison and coordinate credentials for invitees.
• Collaborate with ticketing and marketing on sale announcements and accuracy of online postings.
• Maintain and update show files with changes and new information.

Skills

Attention to detail

Time management

Discretion

Professional communication

Multi-tasking

Education

BA/BS Degree (4-year)

Tools

Concur

Outlook

MS Office

Job description

AEG Presents is seeking an Executive Assistant to support senior leadership in booking operations, coordinating artist availability, venue outreach, and offers. The role includes heavy calendar management, travel arrangements, expense reporting, and collaboration with ticketing and marketing on announcements.

Occasional on-site event work and maintaining show files are required. The ideal candidate has a BA/BS degree with 4–6 years of executive support, strong organizational skills, discretion,