Executive Admin Assistant

Private Equity; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Private Equity in Midtown Manhattan is seeking an energetic Administrative Assistant to join a tight-knit 4-person admin team. You will support operating activities, manage schedules, and coordinate domestic travel.

You will report to the Office Manager and collaborate across investment and operations groups, ensuring seamless daily workflows in a fast-paced finance environment.

Qualifications

• 2+ years of administrative support experience, preferably in a fast-paced corporate environment.
• Experience handling heavy calendar schedules and travel arrangements.
• High energy, positive attitude, and strong desire to learn.
• Excellent communication and time-management skills.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Team-oriented with ability to cross-train and cover office needs.

Responsibilities

• Calendar management for multiple team members across departments.
• Coordinate domestic travel—flights, hotels, ground transport, itineraries.
• Collaborate with 4-person admin team to balance workloads.
• Support investment and operations teams with administrative requests and meetings.
• Maintain office operations and anticipate bottlenecks.

Skills

Calendar management

Travel arrangements

Communication skills

Organizational skills

MS Office

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

Firm is a rapidly ** ****** growing private equity firm managing dynamic portfolios and driving high-impact investments. As they grow, they maintain a fast-paced, collaborative culture that rewards initiative and high energy. They are looking for an ambitious Administrative Assistant to join their dedicated 4-person administrative team and support their expanding operations.

Position Overview

Are you a high-energy professional looking for a growth-oriented role in finance? In this position, you will report directly to the Office Manager and work alongside three other talented admins. You will provide critical support to various internal teams, ensuring seamless daily operations while managing schedules and domestic ravel logistics.

Key Responsibilities

• Calendar Management: Maintain, optimize, and align complex calendars for multiple team members across different departments.
• Travel Arrangements: Coordinate comprehensive domestic travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
• Team Collaboration: Work seamlessly within their 4-person admin cohort to cross-train, balance workloads, and ensure total office coverage.
• Cross-Functional Support: Assist different investment and operational teams with administrative requests, expense reports, and meeting preparations.
• Office Energy: Serve as a positive, proactive force in the office, anticipating bottlenecks before they happen.

Qualifications

• Non-Grad and Non Financial Services experience is fine
• 2+ years of administrative support experience, preferably in a fast-paced corporate environment (finance, legal, or professional services a plus).
• Proven success managing heavy calendar schedules and domestic travel arrangements.
• High energy, positive attitude, and a strong desire to learn and grow within a fast-moving firm.
• Excellent communication, organizational, and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• A vibrant, collaborative team environment with clear paths for professional advancement.

Company Description

Well renowned midtown Private Equity boutique