Executive Assistant

Northbound Executive Search; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Northbound Executive Search is seeking an organized and proactive Executive Assistant to support its Corporate Services team in a fast-paced environment. You will manage calendars, coordinate travel, process expenses, and help with events and projects.

This role requires at least 4 years of EA experience, strong communication skills, and proficiency with Microsoft Office. The ideal candidate collaborates across departments and handles multiple priorities with discretion.

Qualifications

• 4+ years of administrative or Executive Assistant experience.
• Experience within financial services, investment management, professional services, or similarly fast-paced corporate environment preferred.
• Experience supporting multiple individuals or a team is preferred.
• Strong organizational and time-management skills with the ability to prioritize competing requests.
• Excellent communication and interpersonal skills.
• Highly collaborative with a strong team-oriented mindset.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Detail-oriented, resourceful, and comfortable working in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to a team of professionals within Corporate Services.
• Manage calendars, schedule meetings, and coordinate conference rooms and internal logistics.
• Coordinate domestic and international travel and prepare detailed itineraries.
• Process expense reports and assist with invoice and expense management.
• Assist with team events, meetings, and special projects.
• Serve as a liaison across internal departments and external contacts.
• Maintain team materials, documents, and administrative processes.
• Provide general operational and administrative support as needed.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Job description

A prestigious investment firm is seeking an Executive Assistant to support its Corporate Services team. This is an excellent opportunity for a highly organized, collaborative, and proactive administrative professional to join a fast-paced and dynamic environment.

Responsibilities:

• Provide day-to-day administrative support to a team of professionals within Corporate Services
• Manage calendars, schedule meetings, and coordinate conference rooms and internal logistics
• Coordinate domestic and international travel and prepare detailed itineraries
• Process expense reports and assist with invoice and expense management
• Assist with team events, meetings, and special projects
• Serve as a liaison across internal departments and external contacts
• Maintain team materials, documents, and administrative processes
• Provide general operational and administrative support as needed

Qualifications:

• 4+ years of administrative or Executive Assistant experience
• Experience within financial services, investment management, professional services, or a similarly fast-paced corporate environment strongly preferred
• Experience supporting multiple individuals or a team is preferred
• Strong organizational and time-management skills with the ability to prioritize competing requests
• Excellent communication and interpersonal skills
• Highly collaborative with a strong team-oriented mindset
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Detail-oriented, resourceful, and comfortable working in a fast-paced environment

What They Offer:

• Opportunity to join a highly respected investment firm
• Fully covered benefits
• Long-term growth and development opportunities