Executive Assistant

Truex Métier; New York (NY); On-site; USD 120,000 - 160,000; Full time

Job summary

Truex Métier is seeking an experienced Executive Assistant to support a Managing Director and investment professionals in New York. The role emphasizes sophisticated calendar and travel management, event coordination, and seamless office operations to sustain a professional environment.

The ideal candidate has 5+ years of EA experience, strong communication skills, and the ability to multitask in a fast-paced financial setting, with readiness to collaborate across international teams.

Qualifications

• 5+ years of experience in a similar executive assistant role.
• Experience in financial or professional services is advantageous.
• Strong written and verbal communication skills.
• Excellent organization and multitasking abilities.
• Self-motivated, detail oriented and capable of independent work.

Responsibilities

• Calendar management for the Managing Director and investment professionals across multiple time zones.
• Coordinate meetings with internal and external parties and manage logistics.
• Prepare meeting facilities and ensure IT connectivity and requirements.
• Welcome and assist guests with a professional approach.
• Coordinate flights, accommodations, expenses, and travel for offsite events.
• Collaborate with overseas offices on onboarding and offboarding.
• Manage office supply procurement and inventory to maintain a functional environment.

Skills

Calendar management

Meeting coordination

Travel management

Office administration

International coordination

Organizational skills

Communication

Attention to detail

Teamwork

Independent work

Job description

We are recruiting on behalf of a highly regarded global investment firm seeking an experienced and highly organized Executive Assistant to support a Managing Director and a team of investment professionals. This role is responsible for providing thoughtful administrative support while helping ensure the smooth operation of the office and a professional, functional work environment.

Key Responsibilities

• Calendar Management: Manage calendars for the Managing Director and investment professionals, including schedules spanning multiple time zones.
• Meeting Coordination: Coordinate meetings with internal and external parties and ensure all logistics are handled seamlessly.
• Meeting Preparation: Prepare meeting facilities and ensure IT connectivity and other requirements are in place.
• Guest Support: Welcome and assist arriving guests with a professional and polished approach.
• Travel Management: Coordinate flights, accommodations, expense filing, and travel logistics for offsite events.
• International Coordination: Collaborate with overseas offices on onboarding and offboarding setup for new hires and departing employees.
• Office Operations: Manage office supply and equipment procurement and monitor inventory to help maintain a conducive and functional work environment.

What We Are Looking For

• Experience: 5+ years of experience in a similar role.
• Industry Background: Experience in financial or professional services is advantageous.
• Organization: Demonstrated planning and organizational skills with the ability to multitask and support multiple professionals.
• Resourcefulness: Hands-on, resourceful, and able to work independently while collaborating effectively with a team.
• Work Ethic: Highly self-motivated with a strong work ethic and ability to thrive in a fast-paced environment.
• Attention to Detail: Meticulous, diligent, and highly detail-oriented.
• Communication: Strong written and verbal communication skills.
• Teamwork: Collaborative team player who works effectively within a broader team.

Location & Compensation

• Location: New York
• Compensation: $130,000 base salary + 25% bonus + overtime

This is an excellent opportunity for an experienced Executive Assistant to join a sophisticated investment environment and provide high-level support to a Managing Director and investment professionals while contributing to the smooth operation of the office. Confidential consideration is assured.