Executive Administrative Assistant

Butler America Aerospace L.L.C.; Farmington (CT); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

401K

Medical insurance

Dental insurance

Vision insurance

Sick time as applicable

Job summary

Butler America Aerospace L.L.C. is looking for an Executive Administrative Assistant to support C-suite leadership in Farmington, CT. The ideal candidate will excel at managing executive schedules, travel arrangements, and preparing essential documents.

This role requires an associate's degree and relevant experience, a solid understanding of digital collaboration tools, and the ability to handle confidential information with discretion. Various benefits including 401K, medical, and dental are offered.

Qualifications

• Associate's degree and prior experience supporting Executives.
• Familiarity with digital collaboration tools.
• Proficient with Microsoft Office Suite.

Responsibilities

• Manage complex executive schedules.
• Schedule domestic and international travel.
• Prepare documents and presentations for leadership.

Skills

Calendar management

Expense report processing

Proficiency in Microsoft Office Suite

Effective communication

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Digital collaboration tools

Video conferencing platforms

Job description

Executive Administrative Assistant

Location: Farmington, CT

Job ID: #72803

Pay Range: $25-30

Description

Executive Administrative Assistant to support a C‑Suite senior leader in the Human Resources function. The successful candidate will be a self‑starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical.

What You Will Do

• Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
• Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip
• Accurately processing expense reports with timely submission in accordance with all policies and procedures
• Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
• Preparing documents and presentations for leadership, as needed
• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
• Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
• Develop collaborative relationships with administrative staff within the organization
• Resourceful in getting answers to questions and communicating them effectively
• The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Qualifications You Must Have

• Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.
• Familiarity with digital collaboration tools and video/virtual conferencing platforms.
• Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Qualifications We Prefer

• Bachelor's Degree and 8 years of prior work experience
• Experience with another large organization supporting a senior level leader
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information
• Self-motivated team player with desire and drive to learn and grow
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail

Location

On-site in Farmington, CT

US Person

Benefits provided

401K, medical, dental, and vision, sick time as applicable to state law.

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices.

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at [e-mail]. #ZR