Executive Administrative Assistant

Harvard Resource Solutions LLC; Allegan (MI); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) with employer match

Health, dental, and vision insurance

Health savings account

Paid time off

Job summary

A staffing and recruiting firm is seeking an Executive Administrative Assistant in Allegan, MI. The successful candidate will support the President, managing a variety of administrative tasks with professionalism. This role requires strong organizational skills and at least 6 years of experience. Benefits include a 401(k) match and health insurance.

Qualifications

• 6+ years of experience in an executive administrative support role.
• Proficient in Business Basic with 6 years of relevant use.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to the President.
• Manage email, calendars, and correspondence.
• Coordinate daily lunches and meeting logistics.
• Assist with HR-related functions.
• Plan internal events and maintain filing systems.

Skills

Organizational skills

Microsoft Office Suite

Written and verbal communication

Interpersonal skills

Detail-oriented

Discretion

Job description

Harvard Resource Solutions LLC is seeking a highly dependable and detail-oriented Executive Administrative Assistant to support the President of our client’s organization. This is a hands-on role that requires strong organizational skills, sound judgment, and the ability to manage a wide range of responsibilities with professionalism and discretion.

The ideal candidate brings extensive experience supporting senior leadership, thrives in a dynamic environment, and is comfortable balancing both traditional executive support and a variety of day-to-day operational tasks.

Location: Allegan, MI

Compensation

Base pay range: $70,000.00/yr - $80,000.00/yr

Salary range: 70K - 80K

Key Responsibilities

• Provide comprehensive administrative support to the President, including drafting communications, preparing presentations and spreadsheets, and managing contracts
• Manage email, calendars, correspondence, and task follow-ups with deadlines and priorities
• Coordinate daily lunches, meeting logistics, and occasional travel arrangements
• Assist with HR-related administrative functions as needed
• Support the broader office team with data entry, calendar management, and internal systems
• Plan and coordinate internal events, off-site meetings, and conferences
• Maintain organized filing systems (digital and physical)
• Complete occasional errands and personal task requests from the President
• Contribute to special projects, including support for manufacturing initiatives
• Maintain consistent attendance and high standards of professionalism

Qualifications

• Minimum of 6 years of experience in an executive administrative support role
• Proficiency in Business Basic, with at least 6 years of relevant use
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills, with the ability to draft and proofread documents
• Detail-oriented, with the ability to manage multiple priorities under tight timelines
• Strong interpersonal skills and a positive, solutions-focused attitude
• Comfortable working independently in a fast-paced environment
• Discretion in handling confidential and sensitive information
• Flexible and willing to assist with a variety of business and administrative needs

Note: This role is best suited to individuals who enjoy administrative work and take pride in supporting senior leadership behind the scenes. It involves a mix of strategic support and day-to-day execution, including personal task management and routine office responsibilities.

Benefits

• 401(k) with employer match
• Health, dental, and vision insurance
• Health savings account
• Paid time off

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to [e-mail].

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting
• Manufacturing