Executive Assistant

Lyon Living; Newport Beach (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

401K Matching

Employee Housing Discounts

Education Reimbursements

Medical/Dental/Vision Plans/FSA/HSA

Employee Referral Bonuses

Job summary

Lyon Living in Newport Beach is seeking a seasoned Executive Assistant to support senior executives. The role emphasizes calendar management, travel coordination, and high‑quality written communications, with a fast‑paced, detail‑oriented environment.

The ideal candidate will have 6–8 years of corporate administrative experience, strong multi‑tasking skills, and superb discretion. A bachelor’s degree is preferred, and the position offers full‑time hours and a comprehensive benefits package.

Qualifications

• Minimum of Associate’s Degree; Bachelor’s Degree strongly preferred.
• Minimum 6–8 years administrative assistant experience in a corporate office environment.
• Ability to multi-task under high pressure with detail‑oriented focus.
• Excellent written and verbal communication across functions.
• Discretion handling confidential information and professional conduct.

Responsibilities

• Support senior executives in a dynamic setting and meet deadlines.
• Create and edit memos, emails, proposals, and presentations.
• Coordinate travel and prepare meeting materials and minutes.
• Manage calendars, open mail, and coordinate with internal/external contacts.
• Prepare agendas, manage files, and track expenses for meetings.

Skills

Communication

Multi-tasking

Time management

Attention to detail

Gatekeeping

Education

Associate degree

Bachelor’s degree preferred

Tools

MS Office Suite

Outlook

Zoom

Teams

Job description

Benefits

• 401K Matching
• Employee Housing Discounts
• Education Reimbursements
• Medical/Dental/Vision Plans/FSA/HSA
• Employee Referral Bonuses

Pay Range

$90,000 - $100,000 annually

Our teams work hard to maintain a culture that is conducive to creative thinking, empowerment, and collaboration. We are currently looking to fill a full time Executive Assistant position. The Executive Assistant will provide support and coordination for a few of our executives.

Essential Job Functions

• Simultaneously support senior executives in a dynamic setting.
• Produce quality work in a fast‑paced environment, meeting deadlines as well as internal and external expectations for quality and accuracy.
• Work independently with minimal direction and accurately assess requirements for each project; be able to communicate effectively when there are questions or issues to be addressed.
• Compose and edit memos, letters, emails and other correspondence; format and edit documents such as presentations, proposals, contracts, and other deliverables.
• Proofread drafts of correspondence for spelling, grammar, accuracy and layout, and make appropriate changes.
• Create and update presentations including charts, tables, and graphs utilizing various software programs.
• Schedule and coordinate meetings; prepare agendas and minutes.
• Interface with employees, visitors, and outside contacts for executives. Act as gatekeeper and also liaison in coordinating and disseminating approved information.
• Create and maintain files, databases and spreadsheets.
• Coordinate travel arrangements, prepare itineraries, compile documents for meetings, and complete travel and expense reports.
• Provide Outlook calendar and email support.
• Open and distribute incoming mail to appropriate executives.
• Process invoices for payment after first assessing purpose, obtaining approval, and routing to appropriate party for payment.
• Assist with meeting services including catering setup/teardown, room configuration and AV.

Experience / Requirements

• Minimum of Associate’s Degree; Bachelor’s Degree strongly preferred.
• Minimum 6‑8 years administrative assistant experience in a corporate office environment.
• Must enjoy and operate efficiently in a fast dynamic environment and have excellent time‑management skills.
• Strong ability to multi‑task even under high pressure with laser‑focus attention to detail.
• The ability to exercise good judgment/decision making, anticipate problems, and be proactive with a common sense approach to providing solutions/resolutions.
• Excellent communication skills (verbal and written) and have the ability to work across functions.
• Be able to handle confidential and sensitive information with discretion and exercise professionalism at all times.
• Be dependable, highly motivated with a can‑do attitude, and accountable for all responsible tasks.
• Have high degree of flexibility and the ability to calmly handle multiple issues that may arise.
• Possess strong customer service skills, a positive and professional demeanor, and have the ability to interact with all levels inside and outside the organization.
• Have the ability to establish and maintain effective working relationships with colleagues, executive team, staff and external contacts, working collaboratively in a team environment.
• Ability to collect, research, organize, analyze and report data; evaluate information and systems; and make appropriate recommendations.
• Excellent technical skills – MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams), Zoom, Proofreading and Internet.
• Solid organizational skills.
• Ability to take initiative, be assertive and confident.
• Flexibility to work overtime as required.

This position requires attendance at off‑site meetings, visits to other company‑operated locations, purchase of goods from off‑site vendors and other tasks away from a single assigned location. Applicant must have a valid driver's license or be able to utilize an alternative form of transportation at their own expense which allows them to reach the required destination in a time period comparable to that if they were to drive their own vehicle. Employees choosing to drive their own vehicle for work‑related duties will be required to have a valid driver’s license and provide proof of insurance, and may be subject to a DMV record search.

Lyon Living is an Equal Opportunity Employer. Employment selection and related decisions are made without regard to race, color, religion, sex, national origin, disability, or veteran status.

Pre‑employment background check and drug screening required. Lyon Living participates in the E‑Verify program.