Events Sales & Catering Coordinator

Embassy Suites by Hilton Tampa Brandon; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Embassy Suites by Hilton Tampa Brandon is seeking a Sales and Catering Coordinator to provide administrative support to the property’s sales and catering team, ensuring timely and accurate service to internal departments and external customers.

The role involves coordinating with clients, internal departments, and management to prepare proposals, contracts, and banquet event orders, while maintaining organization and professional communication across teams.

Qualifications

• High School diploma or Bachelor’s Degree preferred, but not required.
• Previous hotel sales or catering experience preferred, but not required.

Responsibilities

• Answer telephone calls and relay account information to managers and departments.
• Type and process correspondence, proposals, banquet event orders and contracts as directed by management.
• Distribute memos, contracts, resumes, room requests, amenities and other communication to relevant departments.
• Liaise between Sales/Catering Directors and Managers and other departments for event information including BEOs and changes.
• Converse with clients politely and respond to inquiries.
• Coordinate with other departments to ensure seamless service and guest satisfaction.
• Maintain filing and copies of contracts and correspondence per standards.
• File and organize copies of contracts and correspondence.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Perform other duties as requested by management.

Education

High School diploma

Bachelor’s Degree

Job description

Embassy Suites by Hilton Tampa Brandon is seeking a Sales and Catering Coordinator to provide administrative support to the property’s sales and catering team, ensuring timely and accurate service to internal departments and external customers.

The role involves coordinating with clients, internal departments, and management to prepare proposals, contracts, and banquet event orders, while maintaining organization and professional communication across teams.