Events Coordinator & Manager

Placements24; Willows (CA); Hybrid; USD 18,000 - 25,000; Full time

Benefits offered by this job

Hybrid work model

Opportunity to manage diverse events

Networking with clients and industry

Job summary

Placements24 is seeking an Events Coordinator & Manager for a hybrid role serving the Welkom region. You will plan, organize, and execute corporate and social events, balancing on-site delivery with remote planning to exceed client expectations.

Responsibilities include budgeting, vendor negotiations, logistics coordination, timelines, on-site management, and post-event reporting. The ideal candidate has 4+ years of experience, strong communication, and a passion for creating memorable

Qualifications

• 4+ years of experience in event planning and management.
• Proven track record of managing diverse events.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and standard office applications.
• Exceptional communication and interpersonal skills.

Responsibilities

• Plan and execute events from concept to completion.
• Liaise with clients to understand objectives and requirements.
• Develop event budgets and ensure adherence to financial constraints.
• Source and negotiate with vendors, suppliers, and venues.
• Coordinate event logistics, including staffing, catering, audiovisual, and décor.
• Develop event timelines and ensure deadlines are met.
• On-site management during events to ensure smooth operation.
• Post-event evaluation and reporting to clients.
• Maintain relationships with clients and vendors.
• Stay abreast of industry trends and best practices in event management.

Skills

Event coordination

Budget management

Vendor management

Client liaison

Communication

Project management

Tools

Event management software

Office applications

Job description

About the Role

Our client, a leading event management company operating in and around **Welkom**, Free State, is seeking a highly organized and creative Events Coordinator & Manager. This hybrid role requires a blend of on-site event execution and remote planning, offering a dynamic work environment. You will be responsible for planning, organizing, and executing a wide range of events, from corporate functions to social gatherings, ensuring seamless delivery and exceeding client expectations. This is an excellent opportunity to showcase your event management prowess in the **Welkom** region.

Key Responsibilities

• Manage all aspects of event planning and execution, from conception to completion.
• Liaise with clients to understand their event objectives and requirements.
• Develop event budgets and ensure adherence to financial constraints.
• Source and negotiate with vendors, suppliers, and venues.
• Coordinate event logistics, including staffing, catering, audiovisual, and décor.
• Develop event timelines and ensure all deadlines are met.
• On-site management during events to ensure smooth operation and troubleshoot issues.
• Post-event evaluation and reporting to clients.
• Maintain strong relationships with clients and vendors.
• Stay abreast of industry trends and best practices in event management.

Requirements

• Minimum of 4 years of experience in event planning and management.
• Proven track record of successfully managing diverse events.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and standard office applications.
• Exceptional communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• Creative thinking and problem-solving skills.
• Ability to work effectively both independently and as part of a team, with a hybrid work model.
• A passion for creating memorable event experiences in **Welkom** and its surrounding areas.

Benefits

• Competitive contract rate with an estimated annual earning potential of ZAR.
• Hybrid work model offering flexibility.
• Opportunity to manage diverse and exciting events.
• Gain valuable experience within the **Welkom** event industry.
• Networking opportunities with clients and industry professionals.