Event Coordinator - Sports & Leisure

Placements24; Willows (CA); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical aid

Retirement fund contributions

Ample paid time off

Hybrid position

Job summary

Placements24 in Welkom, Free State is seeking an events-focused Coordinator to plan and execute sports and leisure events with hybrid planning across remote and on-site setups. You will manage budgets, vendor relationships, and on-site operations to deliver engaging experiences.

The ideal candidate has a diploma or degree in Event Management or related field, 3+ years of experience, strong communication, and the ability to balance multiple projects under tight timelines while collaborating with

Qualifications

• Diploma or degree in related field preferred.
• Minimum 3 years’ experience in event planning.
• Ability to manage multiple projects and deadlines.
• Strong vendor negotiation and management skills.
• Excellent communication and interpersonal skills.
• Experience with hybrid remote/on-site planning.

Responsibilities

• Plan and execute diverse sports and leisure events.
• Develop budgets and track expenses.
• Source and manage vendors and entertainment.
• Coordinate venue setup, staffing, security, and tech.
• Create event marketing and promotional strategies.
• Liaise with participants, sponsors, and stakeholders.
• Manage on-site operations and troubleshoot issues.
• Conduct post-event evaluations and prepare reports.
• Maintain relationships with venues and suppliers.
• Contribute ideas for new events and enhancements.

Skills

Organizational skills

Time management

Problem solving

Vendor management

Negotiation

Communication skills

Event software

MS Office

Education

Diploma in Event Management

Degree in Event Management

Tools

Event management software

MS Office

Job description

About the Role

Our client, a dynamic organization within the sports and leisure sector, is seeking a meticulous and energetic Event Coordinator to manage and execute a variety of events in and around Welkom, Free State . This role is perfect for an individual with a passion for sports, excellent organizational abilities, and a flair for creating memorable experiences. You will be responsible for the planning, logistics, promotion, and on-site management of events ranging from local sports tournaments to larger community festivals. The ideal candidate will thrive in a fast-paced environment, possess strong vendor management skills, and be adept at working collaboratively with internal teams and external stakeholders. This hybrid role allows for flexibility while ensuring a strong presence at key event locations.

Key Responsibilities

• Plan, organize, and execute a diverse range of sports and leisure events from conception to completion.
• Develop event budgets, track expenses, and ensure events are delivered within financial parameters.
• Source and manage vendors, including caterers, equipment suppliers, and entertainment providers.
• Coordinate event logistics, such as venue setup, staffing, security, and technical requirements.
• Develop and implement event marketing and promotional strategies to drive attendance and engagement.
• Liaise with participants, sponsors, and stakeholders to ensure their needs are met.
• Manage on-site event operations, troubleshooting any issues that arise to ensure smooth execution.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports on event success and areas for improvement.
• Maintain strong relationships with venue partners and key suppliers.
• Contribute creative ideas for new events and enhancements to existing programs.

Requirements

• Diploma or Degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Minimum of 3 years of experience in event planning and coordination, with a focus on sports or leisure events.
• Proven ability to manage multiple projects simultaneously, adhering to strict deadlines.
• Excellent organizational, time management, and problem-solving skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and MS Office Suite.
• Excellent communication, presentation, and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Experience working in a hybrid environment, balancing remote planning with on-site execution.
• A genuine enthusiasm for the sports and leisure industry in the Welkom region.

Benefits

Our client offers a competitive salary and a benefits package that includes medical aid, retirement fund contributions, and ample paid time off. This hybrid position provides a balance between working remotely and engaging directly with events in the Welkom area. You will have the opportunity to work on exciting and diverse projects, expand your professional network, and contribute to the vibrant local sports scene. Continuous learning and professional development opportunities are supported. Join a collaborative and forward-thinking team that values innovation and dedication. This role offers the chance to grow your career in event management within a growing organization.