Event Coordinator (Catering Focus)

Placements24; Willows (CA); On-site; USD 11,000 - 16,000; Full time

Benefits offered by this job

Competitive salary

Dynamic team

Career growth

Supportive environment

Job summary

Placements24 is seeking an organized Event Coordinator with a strong focus on catering logistics to join our team in Welkom, Free State. You will work closely with clients, the culinary team, and event staff to coordinate all aspects of catering delivery and service for a range of events, from corporate functions to private celebrations.

The ideal candidate will have 1-3 years of experience in event coordination, excellent communication and time-management skills, and the ability to manage

Qualifications

• Experience coordinating catering or food service for events (1–3 years).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple events and priorities.

Responsibilities

• Coordinate logistical aspects of catering for events, ensuring timely delivery and setup.
• Collaborate with clients to understand needs, preferences, and event details.
• Work with culinary team to finalize menus, staffing, and equipment.
• Prepare proposals, timelines, and budgets for client approval.
• Oversee on-site event execution and service flow, addressing issues promptly.

Skills

Organizational skills

Time management

Communication skills

Team player

Tools

MS Office

Event management software

Job description

About the Role

Our client, a reputable event management and catering company, is seeking an organized and proactive Event Coordinator with a strong focus on catering logistics to join their team in Welkom, Free State. This role is crucial for ensuring the seamless execution of catering services for a variety of events, from corporate functions to private celebrations. The ideal candidate will possess excellent organizational skills, meticulous attention to detail, and a passion for delivering exceptional client experiences. You will work closely with clients, the culinary team, and event staff to coordinate all aspects of catering delivery, ensuring all requirements are met to the highest standard in Welkom. This is a fantastic opportunity to grow your career in event management within a supportive and fast-paced environment.

Key Responsibilities

• Coordinate all logistical aspects of catering for events, ensuring timely delivery and setup.
• Liaise directly with clients to understand their catering needs, preferences, and event details.
• Collaborate with the catering team to finalize menus, staffing, and equipment requirements.
• Prepare event proposals, timelines, and budgets for client approval.
• Manage event execution on-site, overseeing catering staff and ensuring smooth service flow.
• Troubleshoot any issues that arise during events, providing timely and effective solutions.
• Maintain clear and consistent communication with all stakeholders, including clients, vendors, and internal teams.
• Ensure adherence to health, safety, and hygiene standards throughout event catering operations.
• Conduct post-event follow-ups with clients to gather feedback and ensure satisfaction.
• Assist in managing event-related inventory and supplies for the catering department.

Requirements

• Previous experience (1-3 years) in event coordination, event planning, or a similar role, with a demonstrable focus on catering or food service coordination.
• Excellent organizational and time-management skills, with the ability to manage multiple events simultaneously.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and colleagues.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with event management software is a plus.
• A proactive approach to problem-solving and the ability to remain calm under pressure.
• Attention to detail, ensuring accuracy in event planning and execution.
• A team player attitude, willing to assist where needed to ensure event success.
• A passion for the events and hospitality industry.
• Flexibility to work irregular hours, including evenings, weekends, and public holidays, as required by event schedules in Welkom, Free State.
• Own reliable transport and a valid driver's license would be advantageous.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work with a dynamic and creative team.
• Gain valuable experience in event management and catering coordination.
• Be part of exciting events in the Welkom community.
• Potential for career growth within the company.
• A supportive work environment that values initiative and dedication.