Event Operations Coordinator

Placements24; Willows (CA); On-site; USD 10,000 - 15,000; Part time

Benefits offered by this job

Competitive hourly rate

Contract position

Industry exposure

Professional growth

Job summary

Placements24 is seeking an energetic Event Operations Coordinator to manage logistics for high-profile festivals and corporate events in Welkom, Free State. You will coordinate venue setup, equipment, staffing, timelines, and on-site operations to ensure events run smoothly and on budget.

The role requires strong organizational and communication skills, experience with event management software and MS Office, and a willingness to work flexible hours including evenings and travel as needed.

Qualifications

• A Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Proven experience in event coordination or operations, preferably within a festival or large-scale event environment.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong communication and negotiation skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work under pressure and adapt to changing circumstances.
• A proactive approach to problem-solving.
• Flexibility to work evenings, weekends, and travel as required for event execution.
• Must be based in or willing to relocate to Welkom, Free State.
• A valid driver's license is advantageous.

Responsibilities

• Coordinate all logistical aspects of events, including venue setup, equipment rental, and staffing.
• Liaise with clients, vendors, and suppliers to ensure seamless event execution.
• Develop and manage event schedules, timelines, and operational plans.
• Oversee on-site event operations, managing staff, volunteers, and contractors.
• Troubleshoot and resolve any operational issues that arise before, during, or after an event.
• Manage event budgets, track expenses, and process invoices.
• Ensure compliance with all safety regulations and obtain necessary permits and licenses.
• Assist with event marketing and promotion efforts as required.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports.
• Maintain strong relationships with vendors and explore new partnership opportunities.

Skills

Logistics coordination

Vendor liaison

Budget management

Communication

Multitasking

Proactive problem-solving

MS Office

Event management software

Travel readiness

Time management

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a leading event management company specializing in large-scale festivals and corporate gatherings, is seeking a dynamic and highly organized Event Operations Coordinator for their operations in Welkom, Free State . This role is crucial in ensuring the smooth and efficient execution of various events, from initial planning stages through to post-event analysis. The ideal candidate will possess excellent logistical skills, a proactive attitude, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for coordinating vendors, managing on-site logistics, troubleshooting operational challenges, and ensuring that events are delivered on time and within budget, all while upholding the highest standards of client satisfaction. Your contribution will be vital to the success of our client's diverse portfolio of events held within the Free State region and beyond.

Key Responsibilities

• Coordinate all logistical aspects of events, including venue setup, equipment rental, and staffing.
• Liaise with clients, vendors, and suppliers to ensure seamless event execution.
• Develop and manage event schedules, timelines, and operational plans.
• Oversee on-site event operations, managing staff, volunteers, and contractors.
• Troubleshoot and resolve any operational issues that arise before, during, or after an event.
• Manage event budgets, track expenses, and process invoices.
• Ensure compliance with all safety regulations and obtain necessary permits and licenses.
• Assist with event marketing and promotion efforts as required.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports.
• Maintain strong relationships with vendors and explore new partnership opportunities.

Requirements

• A Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Proven experience in event coordination or operations, preferably within a festival or large-scale event environment.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong communication and negotiation skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work under pressure and adapt to changing circumstances.
• A proactive approach to problem-solving.
• Flexibility to work evenings, weekends, and travel as required for event execution.
• Must be based in or willing to relocate to Welkom, Free State .
• A valid driver's license is advantageous.

Benefits

• Our client offers a competitive hourly rate commensurate with experience, along with the opportunity to work on exciting and high-profile events.
• This contract position provides valuable industry experience and networking opportunities within the event management sector.
• Exposure to a wide range of event types and challenges will foster rapid professional growth.
• We value our contractors and provide clear communication and support throughout project durations.
• This role is ideal for individuals seeking flexible yet impactful work within the Free State 's thriving events scene.