Events Coordinator

Placements24; Willows (CA); On-site; USD 14,000 - 20,000; Full time

Benefits offered by this job

Professional development opportunities

Collaborative work environment

Flexible contractor role

Job summary

Placements24 is seeking an Events Coordinator to manage a portfolio of high-profile events in Welkom, Free State. You will plan, execute, and evaluate conferences, workshops, and product launches with hands-on logistics, budgeting, and vendor coordination.

The role requires strong organizational and communication skills, adaptability to irregular hours, and a background in Hospitality Management or Event Management.

Qualifications

• Proven experience as an Events Coordinator or similar role.
• Experience in Welkom or Free State area preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to manage budgets and find cost-saving solutions.

Responsibilities

• Plan and execute conferences, workshops, product launches, and corporate events.
• Manage budgets and ensure cost-effectiveness.
• Source venues and negotiate with suppliers and vendors.
• Develop event schedules and timelines to meet deadlines.
• Coordinate catering, AV, and accommodation logistics.
• Develop marketing strategies to drive attendance.
• Oversee on-site operations and troubleshoot issues.
• Conduct post-event evaluations and report findings.
• Maintain relationships with stakeholders, clients, and vendors.

Skills

Organizational skills

Time management

Negotiation

Vendor management

Communication

Budget management

Event planning software

Interpersonal skills

Flexibility to work evenings/weekends

Creative event design

Education

Hospitality/Marketing/Event Management degree

Tools

Event management software

Budgeting tools

Job description

About the Role

Our client is seeking a highly organized and enthusiastic Events Coordinator to manage a portfolio of high-profile events. This role is based in Welkom, Free State , and requires a hands-on approach to planning, executing, and evaluating events. You will be responsible for coordinating all aspects of event logistics, from venue selection and vendor management to attendee engagement and on-site execution. This is a fantastic opportunity for a detail-oriented individual to make a significant impact in a dynamic environment. The role requires strong interpersonal skills and the ability to thrive in a fast-paced setting within the Free State .

Key Responsibilities

• Plan and execute various events, including conferences, workshops, product launches, and corporate gatherings.
• Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Source and negotiate with venues, suppliers, and vendors to secure services.
• Develop event schedules and timelines, ensuring all deadlines are met.
• Coordinate event logistics, including catering, audiovisual equipment, and accommodation.
• Develop and implement event marketing and promotional strategies to drive attendance.
• Manage registration processes and attendee communications.
• Oversee on-site event operations, troubleshooting any issues that may arise.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports.
• Maintain strong relationships with stakeholders, clients, and vendors.

Requirements

• Proven experience as an Events Coordinator or in a similar event management role, preferably in Welkom or the surrounding Free State area.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Proficiency in event planning software and tools.
• Exceptional communication and interpersonal skills.
• Ability to manage budgets effectively and creatively find cost-saving solutions.
• Demonstrated ability to handle pressure and troubleshoot effectively during events.
• A creative flair for event design and concept development.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A relevant qualification in Hospitality Management, Marketing, or Event Management is advantageous.

Benefits

This contract position offers a competitive hourly rate of 25000 R , dependent on experience and project scope. While this is a contractor role, our client provides opportunities for significant professional development within event management, exposure to diverse and exciting projects, and a collaborative work environment in Welkom . This role is ideal for an independent professional looking to gain extensive experience in event coordination.