Events Admin & Billing Assistant

THE PROFESSIONAL GROUP; Detroit (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

The Professional Group is seeking an organized Administrative Assistant – Events to support administrative, payroll, billing, and operational activities within a fast-paced sports and entertainment environment.

This position works closely with operations, management, employees, staffing partners, and clients to ensure event-related hours, timesheets, billing information, and administrative processes are completed accurately and on time.

Qualifications

• High school diploma or GED required.
• At least 2 years of general office or administrative experience.
• Proficiency with Microsoft Office, particularly Excel and Word.

Responsibilities

• Prepare and maintain billing sheets for scheduled events and submit to the billing team.
• Review employee time punches and paper timesheets for accuracy and totals.
• Identify missing or incorrect time punches and resolve discrepancies with management.
• Maintain daily spreadsheets tracking hours worked and staffing requirements for each venue.
• Process timesheet information and maintain accurate administrative records.
• Track overtime and prepare related reports.
• Calculate staffing agency pricing and submit timesheets and supporting information to staffing partners.
• Assist with billing questions and discrepancies before invoices are processed.
• Provide employees with administrative support related to payroll, PTO, and timekeeping.
• Assist HR with rehire and other employee-related administrative processes.
• Train managers and supervisors on administrative and timekeeping processes as needed.
• Attend weekly meetings with clients and internal teams about billing and events.
• Provide administrative coverage at other venues as needed.
• Maintain office supplies and respond to general inquiries.

Skills

General office experience

Data entry

Organizational skills

Math skills

Communication skills

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word)

Job description

The Professional Group is seeking an organized Administrative Assistant – Events to support administrative, payroll, billing, and operational activities within a fast-paced sports and entertainment environment.

This position works closely with operations, management, employees, staffing partners, and clients to ensure event-related hours, timesheets, billing information, and administrative processes are completed accurately and on time.