Event Services Administrative Coordinator

Talentify; White Sulphur Springs (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify is seeking an Administrative Assistant for the Event Services department. The role supports planning and execution of events, managing guest interaction, and handling clerical tasks.

You will work closely with Event Services Managers on on-site logistics, dining, transportation, and program details to ensure smooth operations. The position requires strong Microsoft Office skills and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Prior administrative experience is required.
• Experience in guest-facing roles is preferred, minimum 2 years.

Responsibilities

• Support Event Services Management in planning and executing events.
• On-site logistics to enhance customer service.
• Type letters, correspondences and e-mails.
• Organize activities, dining, transportation and related services for programs.
• Create Group Resumes and Banquet Event Orders.
• Run and distribute daily event reports.
• Answer calls for Event Services and managers.
• Perform other duties as required.

Skills

Administrative experience

Guest interaction

Written communications

Verbal communications

Team collaboration

Education

High School Diploma or GED

Some college or secretarial certification

Tools

Microsoft Word

Excel

Outlook

OPERA

Concepts

Open Table

SharePoint

Safe Locks

Job description

Talentify is seeking an Administrative Assistant for the Event Services department. The role supports planning and execution of events, managing guest interaction, and handling clerical tasks.

You will work closely with Event Services Managers on on-site logistics, dining, transportation, and program details to ensure smooth operations. The position requires strong Microsoft Office skills and the ability to handle multiple tasks in a fast-paced environment.