Event Operations Admin Assistant - Billing & Scheduling

Ford Field; Detroit (MI); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Paid time off

Job summary

The Professional Group (TPG) is seeking an organized and detail-oriented Administrative Assistant – Events to support administrative, payroll, billing, and operational activities within a fast-paced sports and entertainment environment.

This role works closely with operations, management, employees, staffing partners, and clients to ensure event hours, timesheets, billing information, and administrative processes are completed accurately and on time.

Qualifications

• 2 years of general office or administrative experience
• Strong math, data-entry, and organizational skills
• Proficiency with Microsoft Office, particularly Excel and Word
• Ability to review timesheets, hours, and billing-related information
• Strong written and verbal communication skills
• Excellent attention to detail and ability to meet deadlines
• Ability to multitask and prioritize in a fast-paced environment
• Service industry, facilities, hospitality, sports, or event experience preferred

Responsibilities

• Prepare and maintain billing sheets for scheduled events and submit information to billing team
• Review employee time punches and paper timesheets for accuracy and totals
• Identify missing or incorrect time punches and resolve discrepancies
• Maintain daily spreadsheets tracking hours worked and staffing requirements
• Process timesheet information and maintain administrative records
• Track overtime and prepare related reports
• Calculate staffing agency pricing and submit timesheets and supporting information
• Assist with billing questions and discrepancies before invoices are processed
• Provide employees with administrative support related to payroll, PTO, timekeeping, and other questions
• Assist HR with rehire and other employee-related administrative processes
• Train managers and supervisors on administrative and timekeeping processes
• Attend weekly meetings with clients and internal teams to discuss billing and events
• Provide administrative coverage at other venues when needed
• Maintain office supplies and respond to inquiries and requests
• Handle employee and company information with confidentiality
• Perform additional administrative duties as assigned

Skills

General office experience

Microsoft Office

Attention to detail

Data entry

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

The Professional Group (TPG) is seeking an organized and detail-oriented Administrative Assistant – Events to support administrative, payroll, billing, and operational activities within a fast-paced sports and entertainment environment.

This role works closely with operations, management, employees, staffing partners, and clients to ensure event hours, timesheets, billing information, and administrative processes are completed accurately and on time.