Live Event Project Coordinator

Entertainment Technology Partners; Las Vegas (NV); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, vision, life and disa

401(k) with company contribution

Paid time off and company holidays

Job summary

Entertainment Technology Partners in Las Vegas, NV seeks an organized Administrative Assistant to support project development and quoting. You will work with Account Executives to build quotes, update stages, and ensure accurate, timely billing.

You will help coordinate cross‑functional teams, review expense reports, finalize invoicing, and manage deposits, contracts, and insurance documents. The role emphasizes accuracy, communication, and the ability to adapt in a fast‑paced live events

Qualifications

• High school diploma or equivalent.
• 2-3 years of administrative experience.
• Strong communication skills and the ability to collaborate across multiple teams.
• Excellent attention to detail.
• Effective time management and organizational skills.
• Adaptability in a changing, deadline-driven environment.
• Ability to learn processes, systems, and workflows quickly.

Responsibilities

• Partner with Account Executives to build, update, and maintain project quotes.
• Input additions, update opportunity stages, and confirm project details throughout the sales process.
• Implement requested changes and communicate updates to the appropriate internal teams.
• Review technician expense reports with Account Executives and help finalize billing activities.
• Complete final invoicing within established timelines.
• Support the accuracy of deposits, invoicing, credit applications, certificates of insurance, and collections activities.
• Work with Account Executives, Account Managers, and internal departments to resolve questions related to quotes, contracts, and client needs.
• Help ensure project information is properly communicated and documented throughout the lifecycle of each opportunity.
• Support project cost and margin management by following established processes and procedures.
• Coordinate labor requirements and scheduling updates with labor planning teams.
• Assist with equipment-related requests, including add orders, substitutions, and related project adjustments.

Skills

Administrative experience

Strong communication skills

Attention to detail

Time management

Organizational skills

Adaptability

Learning processes

Education

High school diploma

Job description

Entertainment Technology Partners in Las Vegas, NV seeks an organized Administrative Assistant to support project development and quoting. You will work with Account Executives to build quotes, update stages, and ensure accurate, timely billing.

You will help coordinate cross‑functional teams, review expense reports, finalize invoicing, and manage deposits, contracts, and insurance documents. The role emphasizes accuracy, communication, and the ability to adapt in a fast‑paced live events