Event Marketing Coordinator — B2B Trade Shows & Lead Gen

Apex Systems; Glen Allen, Northern (VA, KY); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision Insurance

401(k) Retirement Plan with Employer M

Job summary

Everforth Apex Systems is seeking an Event Marketing Coordinator in Glen Allen, VA to lead end-to-end event logistics for a portfolio of B2B events. You will coordinate venue, A/V, staffing, and materials, ensuring tight execution across multiple programs and geographies.

The role requires 2+ years in event coordination, strong vendor management, and proficiency with Asana, Smartsheet, or similar tools. Expect 20–30% travel domestically, with opportunities for growth and industry exposure.

Qualifications

• 2+ years of event coordination, event marketing, or marketing operations experience at a B2B technology services, consulting, professional services, or large enterprise company.
• Experience coordinating with and managing external vendors through the full event lifecycle.
• Proficiency with project management tools and event planning trackers.

Responsibilities

• Own detailed logistics planning for assigned events from sponsorship confirmation through post-event closeout.
• Source, brief, and manage event vendors including exhibit houses and production companies.
• Maintain event project management tracker and proactively flag scheduling conflicts and dependencies.

Skills

Project management

Communication

Detail oriented

Travel readiness

Education

Bachelor's degree in Marketing/Communications/Business

Tools

Asana

Monday.com

Smartsheet

Salesforce

Job description

Everforth Apex Systems is seeking an Event Marketing Coordinator in Glen Allen, VA to lead end-to-end event logistics for a portfolio of B2B events. You will coordinate venue, A/V, staffing, and materials, ensuring tight execution across multiple programs and geographies.

The role requires 2+ years in event coordination, strong vendor management, and proficiency with Asana, Smartsheet, or similar tools. Expect 20–30% travel domestically, with opportunities for growth and industry exposure.