Events Marketing Coordinator — Lead Seamless B2B Events

HSO Group B.V.; New York (NY); On-site; USD 50,000 - 72,000; Full time

Benefits offered by this job

Unlimited PTO

Flexible benefits

Medical coverage

Dental & vision

Flexible spending accounts

Health reimbursement account

401(k) plan with company match

Job summary

HSO Group B.V. is seeking an Events Marketing Coordinator to plan and execute conferences, trade shows, and customer events across the United States.

You will manage logistics from planning through on-site delivery, coordinate speaker needs, and work with vendors and internal teams to ensure flawless programs. Ideal candidates have 1–3 years of marketing or events experience, superb organizational skills, and willingness to travel for key events.

Qualifications

• 1–3 years of experience in marketing, events, project coordination, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management with multiple deadlines.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or external partners.
• Willingness to travel within the United States for key events.

Responsibilities

• Coordinate the execution of conferences, trade shows, and other events across the U.S.
• Manage event logistics from planning through completion, including timelines, registrations, shipping, booth materials, signage, giveaways, and onsite requirements.
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule.
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement.
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience.
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution.
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success.
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management.
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams.
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity.
• Contribute to continuous improvement of event playbooks, processes, and execution standards.

Skills

Organizational skills

Attention to detail

Project management

Vendor coordination

Communication skills

Travel flexibility

Job description

HSO Group B.V. is seeking an Events Marketing Coordinator to plan and execute conferences, trade shows, and customer events across the United States.

You will manage logistics from planning through on-site delivery, coordinate speaker needs, and work with vendors and internal teams to ensure flawless programs. Ideal candidates have 1–3 years of marketing or events experience, superb organizational skills, and willingness to travel for key events.