Operations Specialist

Envision Innovative Solutions; Maryland; On-site; USD 55,000 - 75,000; Full time

Job summary

Envision Innovative Solutions is seeking an Operations Specialist for an onsite role at Aberdeen Proving Ground, Maryland. The candidate will coordinate events, manage facilities, and handle security-related tasks including clearances and escort duties.

Required is an associate degree or technical schooling with at least three years of relevant experience, plus skills in SOP writing, procurement, and floor plan development. SharePoint and DISS familiarity is preferred.

Qualifications

• Associate degree or 2 years technical school in computer science, information systems, engineering, business, or related field. 8 years of additional direct relevant technical experience may substitute for education.
• A minimum three (3) years’ relevant experience.
• Experience writing SOPs
• Experience managing facilities
• Experience developing floor plans
• Emergency management/ readiness experience
• Procurement experience ( GOV GPC process)

Responsibilities

• Tracking special duty and ad hoc actions
• Planning, coordinating, and executing events from concept through completion, ensuring alignment with organizational objectives
• Developing and managing event timelines, logistics, and associated event costs
• Supporting coordination of venue selection, catering, audio/visual needs, transportation, security, and onsite support
• Preparing event materials, attendee communications, and post-event summaries
• Tracking and managing internal communications and workflow using SharePoint or other designated systems
• Verifying security clearances, providing security access badging, providing SMO code via DISS, and coordinate escort duties
• Participating in recurring meetings
• Preparing quarterly/annual reports
• Participating in IPTs and coordination meetings
• Attending and coordinating high visibility visits with scheduling, agendas, transportation, meals, and briefing packages
• Safeguarding and delivering Government material
• Coordinating and aligning meetings
• Preparing meeting minutes
• Developing materials or presenting training for professional development

Skills

Event coordination

Facilities management

Emergency management

SOP writing

Security coordination

Procurement (GOV GPC)

Floor plan development

SharePoint usage

DISS (DoD) familiarity

Education

Associate degree or technical diploma

Tools

SharePoint

DISS

Job description

Envision Innovative Solutions is a technology and engineering services firm delivering mission-critical solutions to government and commercial clients. Founded in 2006, the company specializes in systems engineering, cybersecurity, and software development. Envision partners with organizations to modernize legacy systems, strengthen cybersecurity posture, and enhance overall operational performance. Through ongoing research and development, the company also advances innovative technologies, including virtual and augmented reality solutions for training and simulation.

Envision is seeking a motivated, career, and customer-oriented Operations Specialist to join our team at Aberdeen Proving Ground, Maryland. This is an onsite position.

Primary responsibilities:

• Tracking special duty and ad hoc actions
• Planning, coordinating, and executing events from concept through completion, ensuring alignment with organizational objectives Developing and managing event timelines, logistics, and associated event costs
• Supporting coordination of venue selection, catering, audio/visual needs, transportation, security, and onsite support
• Preparing event materials, attendee communications, and post-event summaries
• Tracking and managing internal communications and workflow using SharePoint or other designated systems
• Verifying security clearances, providing security access badging, providing Security Management Organization (SMO) code via the Defense Information Security System (DISS) (formerly Joint Personnel Adjudication System (JPAS)), and coordinate and provide escort duties
• Participating in recurring meetings
• Preparing quarterly/annual reports
• Participating in IPTs and coordination meetings
• Attending and coordinating all high visibility visits by conducting tasks such as scheduling office calls, creating agendas, arranging transportation, providing meal plans, providing administrative and protocol expertise, providing audio visual support, and printing briefing packages
• Safeguarding and delivering Government material
• Coordinating and aligning meetings
• Preparing meeting minutes
• Developing materials or presenting training for professional development

Required Skills:

• Associate degree or 2 years technical school- Computer Science, Information Systems, Engineering, Business, or related scientific or technical discipline. 8 years of additional direct relevant technical experience may be substituted for education
• A minimum three (3) years’ relevant experience.
• Experience writing SOPs
• Experience managing facilities
• Experience developing floor plan
• Emergency management/ readiness experience
• Procurement experience ( GOV GPC process)

Security Clearance Requirements:

• Active Secret

Envision Innovative Solutions is an equal-opportunity employer. All Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age, disability or any other basis prohibited by law.