Event Coordinator- Part Time

BCTC Real Estate Program; Lexington (KY); On-site; USD 18,000 - 30,000; Part time

Job summary

Bluegrass Community & Technical College is seeking an Event Coordinator (Part-Time) to support the Facilities department in planning and executing college events on the Lexington campus. Responsibilities include reservations, room setup, coordination with maintenance, and vendor liaison.

The role requires a bachelor's degree in a related field with 2 years of experience, or equivalent; strong planning, communication, and collaboration skills are essential.

Qualifications

• Bachelor’s degree (related field), and two years related experience, or equivalent.
• Preferred: Bachelor’s degree (related field), and four years related experience, or equivalent.
• Excellent interpersonal, writing and communication skills; ability to work collaboratively.

Responsibilities

• Coordinate campus activities, assist with event setups and breakdowns for the Lexington campus.
• Serve as point of contact for internal meetings and assist in event planning.
• Monitor reservations to ensure Facilities and Operations work orders are placed and scheduled.
• Review campus activities and participate in operations duties on a day-to-day basis.
• Manage inventory of furniture and decorations for events and functions.
• Coordinate with the Director of Facilities on special projects and quotes from third-party contractors.
• Serve as reservation manager for Archibus; assist Faculty and Staff with reservations.
• Other duties as assigned.

Skills

Communication skills

Teamwork

Problem solving

Attention to detail

Education

Bachelor’s degree (related field)

Tools

Archibus

Job description

Event Coordinator- Part Time

497024

Lexington

Staff

Part-time

Closing at: Nov 21 2026 - 23:55 EST

Bluegrass Community & Technical College

Salary Range: $13.00- 21.48 per hour

Contract Term Length: Not Applicable

Standard Hours: Varies

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Finance and Operations

Job Summary

The Event Coordinator will work closely with the other members of the Facilities department to oversee college events, both internal and external. They will assist with making reservations, setting up rooms and coordinating with maintenance and custodial services. Additionally, they will assist with special projects in the Facilities department, which will include updating campus signage, issuing keys and working with outside vendors on smaller projects.

Job Duties

• Coordinate campus activities, assist with event set ups and breakdowns and participate in operations duties as assigned for the Lexington campus on a day-to-day basis.
• Work with the other Event Coordinator to assist as a point of contact for all internal meetings and assist in the planning and implementation of the events.
• Monitor meeting and event reservations to make sure all necessary Facilities and Operations work orders have been placed and scheduled, and all set-ups have been performed.
• Review campus activities and participate in operations duties as assigned for the Lexington campus on a day-to-day basis.
• Manage an inventory of furniture and decorations to be used at events and special functions (pipe and drape, event tables, tablecloths, place settings, etc.)
• Work with the Director of Facilities Services on special projects in the department, including furniture purchasing and moving, updating signage and getting quotes from 3rd party contractors for smaller projects.
• Serve as a reservation manager for the colleges room scheduling software Archibus. Work with reservation requestors to resolve any issues that may arise.
• Offer training and assistance with reservations to college Faculty and Staff.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree (related field), and two years related experience, or equivalent.

Preferred Qualifications

• Bachelor’s degree (related field), and four years related experience, or equivalent.

Additional Skills Requested

• Commitment to the mission of a comprehensive community and technical college.
• Personal and professional integrity with an attention to detail.
• Ability to problem solve and recommend solutions for improvement.
• Demonstrated ability to work collaboratively with others.
• Good interpersonal, writing, teamwork and communication skills.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

KCTCS is an equal opportunity employer and educational institution.

KCTCS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities.